Many businesses often reach a point where their laborious procedures and disjointed accounting systems gain more volume and further complicate the IT ecosystem. These silos create misinformation minefields – Modern-day businesses cannot afford to maintain a basic general ledger which doesn’t converse with other accounting systems. Several performance-sapping errors, manual data entry on various spreadsheets, and redundant report collation from multiple departments slow down the accounting processes.
Accounting software such as QuickBooks enables businesses to manage, streamline, and automate their complicated financial and operational processes cost-effectively. However, simplifying tasks like billing, sales, time tracking, monitoring workflow, etc., requires them to opt for QuickBooks integration with third-party add-ons.
Here’s a look at the top twenty eight add-ons that every business can integrate with QuickBooks to better compete in today’s dynamic and increasingly complex markets.
Table of Contents
Why Your Business Needs QuickBooks Add-ons?
Business demands are insatiable, and entrepreneurs are always looking for smarter solutions that add value to their services. QuickBooks is generalized accounting software that can meet most of the necessities for accounting, but only up to a limit. It cannot do everything.
Sometimes, it may cause some ‘ifs and buts’ with the individuality of the business. The reason being different businesses require different functionalities specific to its industry or size. For example, a construction company would need features in QuickBooks more particular to the construction industry.
The solution to serve more individualistic and dedicated accounting operations comes with add-ons. QuickBooks add-ons are software (apps) that rides with QuickBooks to work on their specific task.
A plethora of QuickBooks add-ons/apps is available to help the businesses to save money, maintain accurate data, automate information processing, secure data sharing, maintain CRM, and more.
Top Twenty Eight QuickBooks Integration Add-ons Businesses Can Use for Seamless Workflow
Top Add-ons For QuickBooks Software
Let’s explore these best QuickBooks add-ons in detail below.
If your business is utilizing the services of QuickBooks, then it is the high time to find the add-ons that can propel your business better. To help you with that, here is a list of the top QuickBooks add-ons that every company must consider on:
Bill.com is a standalone application that provides businesses with various financial management and payment automation services. It offers several features and tools that enable companies to manage their accounts payable, accounts receivable, and cash flow processes.
QuickBooks integration Bill.com helps businesses in various ways. Here’s a look at some of the significant benefits:
- Streamlined Bill Payment Process: Bill.com automates the bill payment process by pulling bills from QuickBooks and allowing businesses to approve and pay bills in one place. This saves time and reduces the risk of errors.
- Enhanced Control and Visibility: Businesses get enhanced control and visibility over the bill payment process. They can set up approval workflows, view payment status, and track payment history all within one platform.
- Improved Cash Flow Management: Bill.com gives businesses a real-time view of cash flow, allowing them to manage cash inflows and outflows effectively. They can also schedule payments in advance, ensuring that bills are paid on time and avoid late fees.
- Better Client Collaboration: Bill.com allows businesses to collaborate with clients more efficiently by giving them access to the bill payment process. Clients can review and approve bills, track payment status, and communicate with everyone in one place.
- Increased Efficiency: By automating the bill payment process, businesses can free up time to focus on higher-value activities, such as providing advisory services to clients.
2. QuickBooks Time
QuickBooks Time is an employee time tracking and scheduling application that makes it easy for employees to clock in and out, record their hours worked, and track time against specific projects or clients.
When you integrate QuickBooks Time with QuickBooks, this data is automatically synced, making payroll processing more accurate and efficient.
Secondly, by automating time tracking and payroll processes, there is less chance of errors when calculating employee hours, wages, and taxes. This can save businesses time and money by reducing the need for manual data entry and minimizing the risk of errors.
In addition to the above, integrating QuickBooks Time with QuickBooks lets businesses get real-time insights into employee time and labor costs. This can help them better manage their workforce, control labor costs, and identify areas where they may need to adjust staffing levels.
3. Avalara AvaTax
Avalara enables businesses to calculate taxes, file and remit returns, and comply with document management requirements. It’s a cloud-based tax automation solution that provides companies with an efficient and accurate way to manage sales tax compliance.
Instances occur when businesses struggle to calculate the sales tax and VAT on items. A secure connection in Avalara AvaTax automates sales tax and VAT calculations. Once they enter invoice details at the Point of Sale (POS), it generates a QuickBooks file which includes validated customer data and applicable tax rates. Avalara AvaTax then automatically adds tax as the last line item on the invoice.
Integration of QuickBooks with Avalara AvaTax benefits businesses in multiple ways:
- Automates Sales Tax Calculation: Avalara AvaTax enables businesses to automate sales tax calculations on their QuickBooks invoices, reducing the risk of errors and saving them time.
- Simplifies Tax Compliance: AvaTax keeps up-to-date with changing tax laws, rates, and rules, and automatically applies the correct rates and regulations to your transactions. This simplifies your tax compliance, reduces the risk of errors, and helps you avoid penalties and fines.
- Minimizes Audit Risk: Accurate sales tax calculations and automated compliance minimize the risk of errors and discrepancies that could trigger an audit from the tax authorities.
- Provides Real-Time Tax Rate Lookup: The integration provides a real-time tax rate lookup, ensuring businesses always have the most current tax rates and rules at their fingertips.
Purpose: QuickBooks Inventory Management
This QuickBooks supplement is perhaps the most advanced and versatile inventory management software. It integrates with QuickBooks to deliver the high-end features, which includes real-time collaboration between different users, instant changes visibility, project tracking and a lot more. ACCTivate! offers a simple control over almost everything that your accounts department will have to do with the inventory.
Purpose: Online Document Management and Sharing Platform
SmartVault performs a simple operation of storing documents and does that pretty well. This simple operation of storing documents has a world of marvels for the accountants. The stored documents can be added on QuickBooks. Accountants require various documents – be it quotations or invoices. Finding them all within QuickBooks will sound convenient for them. Along with that, it can also manage the security of these documents. SmartVault is regarded highly for its security standards.
Purpose: Time Tracking, Billing, and Project Management
When it comes to bill filing and data entry with QuickBooks, there is hardly anything as good as BillQuick. Integrating BillQuick with QuickBooks kills the chances of data redundancy with its smart data entry feature, which contributes to faster bill filling to save time as well as expenses for the users.
7. Adobe Business Catalyst
Purpose: Sync Data Between Cloud Apps
Adobe Business Catalyst is a product from OneSaaS that can sync the data with QuickBooks. That means data relating to the products, stock, and payments can be updated in the QuickBooks automatically. For E-commerce businesses, this add-on is undoubtedly among the trusted possible business catalysts to achieve faster solutions.
8. Fishbowl Inventory
Purpose: Inventory Management
Fishbowl Inventory is tailor-made software to work with QuickBooks for everything that accounting might need from manufacturing & warehouse management department. With that, it also offers some useful features for asset management as well. This fishbowl add-on gives a perfect balance of the simple user interface along with some complex functions. For the businesses that center on the manufacturing of products, there is hardly any need to look beyond Fishbowl.
9. Method CRM
Purpose: CRM for QuickBooks
Managing customer relations is never easyunless you have a reliable CRM integrated with QuickBooks desktop software. Method CRM is one of the most admired add-ons among QuickBooks users. With built-in information of customers available in your accounting software, you can prepare the invoices, statements, and more, without worrying about data duplication.
10. Data Transfer Utility
Purpose: Transfer Data from QuickBooks To QuickBooks
Data Transfer Utility simplifies the task of transferring data from one QuickBooks file to another. Integrating it with QuickBooks offers a number of customization choices to choose the data that the user may have to transfer between different files. It offers almost all the basic features, such as overwriting, merging, and erasing. Along with all that, it offers a special feature to add data on multiple files.
11. Bill & Pay
Purpose: Invoicing and Payment Solution
Bill & Pay is one of the most admired QuickBooks add-ons for payment collection, invoice, deposit making, and record keeping purposes. A partner with Ace Cloud Hosting, Bill & Pay accepts the various online payment methods, such as – credit card, PayPal, ACH, etc. For the accountant requiring bug chunk of payment maintenance, it is a unique.
12. Transaction Pro Importer
Purpose: Automated Data Transaction Software For QuickBooks
Not all the accounting data is maintained over QuickBooks. Because of the user preference or tool availability, some files may be created in Excel and text format. Transaction Pro Importer assures that such files can easily be converted into the QB. Along with conversion, it offers the option to edit/validate the data, map the fields, and import the logs.
Purpose: Online Time Tracking, Expense Reporting and Client Invoicing
With accounting comes lots of bills and maintaining them accurately and in a timely order is nothing less than a herculean task. SpringAhead helps the accountants to master this herculean It can integrate with QuickBooks to automate the tracking of bills, sales, reimbursements, etc. online for faster reporting the financial transactions.
14. Results CRM
Purpose: CRM For QuickBooks
Nothing is better than versatile CRM designed to fit your business accounting software. Results CRM is available in both hosted and on-premise versions to allow you a central control and monitor of the business. A smoother integration with QuickBooks and other associated applications ensures a more productive and effective business for you.
Purpose: Expense Management
Expense structure for the businesses is extremely ExpenseWatch helps with simplifying the complexities involved with the financial transactions (such as- bills, payments, reimbursements, etc.) between business and employees, vendors, etc. Integrating with QuickBooks, it can save a hefty amount of time for the accountants.
16. Count Me In
Purpose: Payroll Management
For accounting professional who spends substantial time on payroll, Count Me In is a wonderful add-on to have. It integrates with QuickBooks to list mark-in and mark-out timing of the employees to evaluate their salary. Smooth compatibility with QuickBooks ensures that accountants do not have to feed the working hours of employee manually.
Purpose: Order Management Solution
As more and more businesses are working on the online stores, the requirement for the accounting software to integrate is growing immensely. This is where T-Hub supports your business. It can streamline the details between the online store, the shipping medium, and QuickBooks, so your accountant does not have to communicate endlessly with the different parties to finalize the account details.
18. QODBC Driver
Purpose: Fully Functional ODBC Driver For QuickBooks
The database is inseparable from accounting and QuickBooks. However, extracting the data from QuickBooks for your business system is not an easy thing. QODBC Driver allows the accounting data to be read and written over QuickBooks with the help of simple SQL commands. However, integrating QODBC with Quickbooks allows various applications to use QuickBooks data to enhance productivity by simplifying the cross-application data usage.
Purpose: Expense Management
Mavenlink add-on allows you to manage the complete expenses of the projects within QuickBooks. It can integrate with QuickBooks with a simple click and offers a number of customization options with the projects for smooth-running the taxes associated with various projects.
20. Time Tracker by eBillity
Purpose: Employee Time Tracking and Attendance
Time Tracker is a remotely accessible application that allows your employees to submit their entries for review from anywhere. Admin can conveniently manage (edit, reject or approve) the entries. Various information with credits, bills, and other adjustments can sync with QuickBooks.
21. Business Importer
Purpose: Import/Export Lists and Transactions Between Excel and QuickBooks
Business Importer can sync data between QuickBooks desktop and Excel (or CSV file) within a click. This add-on supports QuickBooks 2012 and all its later versions. It is compatible for hosting with QuickBooks desktop on cloud.
Purpose: Importing Software For Home Depot Data into QuickBooks
HammerZen is an add-on to import The Home Depot statements into QuickBooks. It can import numerous invoices into QuickBooks within minutes while saving the manual data entry efforts and eliminating the chances of errors. HammerZen can be hosted on the cloud and is compatible with hosted version of QuickBooks desktop.
23. Transaction Pro Importer
Purpose: Import Lists and Transactions
Transaction Pro Importer is useful for importing transactions and lists from Excel, databases, and text files. It can pace up the process of importing data such as credits, deposits, sales receipts, statement charges, and various other transactions.
Purpose: Sync QuickBooks Data with mySQL
This QuickBooks add-on works to import the data from QB accounting software to MySQL. It reduces the manual efforts to the least as you can schedule the sync to export the data from QuickBooks automatically.
Purpose: Advanced Point Of Sale
AccuPOS is compatible with various versions of QuickBooks (Pro, Premier, Enterprise, and Online). It integrates with QB accounting software to streamline information sharing between point of sale and accounting department.
26. QuickBooks POS
Purpose: Point of Sale Solution
QuickBooks POS is one of the most trusted point of sale solutions among QuickBooks accounting application users. It offers smooth integration with accounting and POS by managing customer loyalty points, inventory status, and others. For remote accessibility, you can use hosting services of Ace Cloud Hosting and work on QuickBooks POS online.
Purpose: Online Payment Solution
Clique offers online payment solution for QuickBooks users. It can sync the online payment data with QuickBooks accounting software automatically to help e-commerce business receive and tack payments on their websites.
28. Quantum Project Manager
Purpose: Track Business Performance
For a proper business structure, accounting software should integrate with project management software. Quantum Project Manager comes with compatibility to integrate with QuickBooks, which helps you keep track of the business performance without hassles.
Suggested Reading: Top 6 CRM Software Solutions That Integrate with QuickBooks Desktop
Factors to Consider Before Choosing QuickBooks Add-on Integrations
Here are some key factors to consider before choosing QuickBooks Add-ons
Businesses expand as time progresses. The expansion further requires them to make their accounting solution manage more information. The surge must be under control by the add-on integrations you use. Some techniques raise their cost or force you to choose premium plans for improved accessibility and functionality. You must know how much your expansion can the add-on integration support.
Today, a majority of businesses prefer spend management solutions that are highly cost-effective. The add-on integration application businesses choose should give them value for money. Identifying the add-on features they plan to select while allocating the budget is critical.
Here’s a look at some of the most important factors that decide the price of an integrated add-on application:
- Your location
- Size of the company
- Add-on features
- Custom options
- Support level, etc.
3. Multi-Currency Functionality
Today, most companies do business in foreign and multiple currencies. Multi-currency system enables firms to trade in various currencies – facilitating buying and selling internationally. Your QuickBooks integration add-on should support the multi-currency wallet functionality. It will help you make quick international transactions.
4. Industry-Specific Functionality
Businesses of different types have different payment systems and construction. The QuickBooks add-on integration you choose must meet the needs of your business.
Make a list of the precise accounting and bookkeeping features relevant to your business and look for the cloud integration products that enable them. For instance, you need QuickBooks integration with travel management software if your staff members travel frequently. Check if the add-on integration you select caters to this requirement.
QuickBooks Add-On Integration – The Future of Many Businesses
Lag in the accounting process, overflow of paper files, and cluttered accounting systems are all serious roadblocks that hinder business growth. Integrating QuickBooks with the list of add-ons mentioned here enables businesses to mitigate this challenge.