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Quadient AP Details
| Price | Ask for a quote. |
|---|---|
| Rating | 4.5/5 based on 127 reviews on G2. |
| Business Function | |
| Industry | |
| Compatibility | QuickBooks (Pro, Premier, Enterprise), Oracle NetSuite, Sage AP Automation, Sage Intacct, Microsoft Dynamics GP, & Xero. |
| Developer | Beanworks. |
What is Quadient AP?
Quadient AP by Beanworks is an online accounts payable platform that automates the invoicing and payments process, enabling your firm to reduce manual data entry tasks and invoice processing costs. As a cloud solution, Quadient AP offers your accounting team the flexibility to manage and process invoices from anywhere at any time.
With smart invoice scanning, Quadient AP lets businesses reduce the manual data entry process by 83 percent. You can scan invoices and capture the data from digital invoices. Batch invoices can be scanned collectively. Moreover, automated workflows can be created to automate the invoicing process.
Quadient AP automatically matches the invoices to purchase orders to reduce errors. You can also integrate the purchase orders with leading accounting solutions like QuickBooks and Xero to enable a two-way sync and reduce double data entries.
Key Features of Quadient AP
Invoice Automation
Quadient AP lets you create custom workflows to accelerate the invoice approval process. It can also scan the invoices and capture the details automatically.
Expense Management
Quadient AP gives businesses real-time visibility into employee spending. It allows businesses to create flexible expense policies and ensure timely reimbursements through workflows.
Purchase Order Automation
Quadient AP by Beanworks streamlines the purchase order process by automating approval workflows and purchase order matching. Create purchase requests easily.
Integrations
Quadient AP integrates seamlessly with popular ERP solutions like QuickBooks, Netsuite, Sage, and Xero to ensure an error-free accounts payable process.
Payment Processing
Quadient AP enables businesses to manage payments with batch payments and approval workflows. Integrate with your accounting tool to eliminate double entries.
Budget Management
With Quadient AP, you can set budget limits based on department, vendor, project, and more. A single dashboard provides a 360-degree view of all your expenses.
Quadient AP and Ace Cloud Hosting: A Complete Payments Platform
Integrating Quadient AP with QuickBooks Desktop requires the installation of the SmartSync app. SmartSync must be installed on the same server where QuickBooks Desktop is hosted. Installing SmartSync and QB Desktop on Ace Cloud Hosting’s cloud platform offers you a plethora of features, such as –
Enterprise-grade Security
Ace Cloud Hosting implements advanced security protocols at multiple levels to ensure total data protection. Your data is secured with 24/7 network monitoring, 256-bit AES data encryption, antivirus, and OS patching.
Trusted Support
Ace Cloud Hosting offers 24x7 customer support, even on public holidays and weekends. You can contact our team anytime on your preferred platform - call, chat, or email for swift resolution.
All-time Availability
Ace Cloud Hosting's robust business continuity and disaster recovery plans enable us to guarantee an uptime of 99.99% in our SLA. Ensure continuous operations, even during a natural disaster.
Minimal IT Expenses
Host your data and applications on Ace Cloud Hosting's cloud platform and reduce the costs of setting up the local IT infrastructure. Reduce the dependency on in-house support teams and minimize IT hassles.
Best-in-class Performace
Ace Cloud Hosting deploys a high-performance computing (HPC) platform, ensuring the best performance for your apps, even when working remotely. Add any number of users without worrying about lag.
Advanced Cloud Infrastructure
Our cloud infrastructure is built on best-in-class Tier-5 data centers with redundant power and cooling systems, fault-tolerant architecture, and flood detection. Multiple security checkpoints are also deployed.
Integrating QuickBooks with Quadient Accounts Payable by Beanworks
To integrate Quadient AP with QuickBooks Desktop, you need to install a desktop solution called SmartSync. Here are some steps to do so.
Step1
Install SmartSync on the same server as QuickBooks Desktop.
Step2
Create a Beanworks user in SmartSync with all permissions.
Step3
Select QuickBooks Desktop in the SmartSync integration tab.
Step4
Open QuickBooks in single-user mode and give access to SmartSync.
Frequently Asked Questions
Yes, Quadient AP integrates with QuickBooks Desktop. However, you need to install a third-party app called SmartSync on the same server or system as QuickBooks Desktop to ensure a two-sync between both solutions.
Quadient AP supports various payment methods like credit cards, ACH, and checks.
Yes, Quadient AP is a cloud-based SaaS platform that lets you approve invoices, manage expenses, control spending, and upload receipts from anywhere.
You can have an unlimited number of users in Quadient AP.
Quadient AP offers a quote-based pricing structure depending on the business requirements and number of users.
The time it will take to implement Quadient AP is subjective to several factors. However, it should take 4 to 8 hours, including integrations, workflows, and training.
Quadient AP offers robust security features for secure payments and data processing. It provides granular user permissions for different modules, like expenses, invoices, payments, and purchase orders.
Here are the minimum system requirements for SmartSync.
- Operating System - Windows Server 2012 R2, Windows Server 2016, Windows Server 2019, Windows 10, Windows 7
- .NET version 4.8 or above
Reviews
Quadient Accounts Payable Automation by Beanworks has made the approval process and the communication pathways so much easier for our company. It has given us hours of time back to focus on other tasks as the invoice approvals happen automatically now and we are able to see what changes need to be made in the rejection comments.
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Overall, I love the software more than my personal interactions with the team at Quadient from the inception of the software.
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Everything is electronic. Subs/Vendors can email their invoices directly to our Beanworks, which cuts down on incoming mail. Approvers can be located in various locations and still access and approve even via mobile. The search features to find an invoice are exceptional.
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