QuickBooks Hosting for Nonprofit and Charities

Nonprofits and charities operate in a unique landscape where you must counterbalance mission-driven processes while tracking budget allocation. Nonprofit organizations rely on an intricate web of funding authorities, regulatory needs, and stakeholder expectations, so you need efficient accounting operations to show responsibility to donors and grantors.

QuickBooks for Nonprofits is accounting software well-suited for small-to-midsize nonprofit organizations. It has all the features nonprofits and charities need, such as bookkeeping, donation tracking, and more. Nonprofits can opt for QuickBooks Enterprise, which can be tailored to industry needs and hosted on the cloud to leverage the benefits of hosting.

QuickBooks Hosting is a service that delivers the QuickBooks Desktop application to users through a cloud-based infrastructure. QuickBooks Cloud Hosting plays a key role by providing a robust, secure, and accessible accounting solution tailored to the specific needs of nonprofits.

Why QuickBooks Hosting is a Game-Changer for Nonprofits and Charities?

Nonprofits and charities are on a mission to make the world a better place, but juggling diverse funding sources, complex regulations, and tight budgets can be overwhelming. QuickBooks Hosting for Nonprofits involves running QuickBooks Desktop software on remote servers managed by a third-party hosting provider.

Instead of installing QuickBooks on local computers, access your financial data and software from anywhere with an internet connection, similar to using QuickBooks Online but with the full functionality of the desktop version.

It provides users with the QuickBooks desktop interface while giving them access from anywhere and anytime to proceed with nonprofit operations remotely.

Here’s why QuickBooks hosting is a game-changer for nonprofits:

Leverage Nonprofit Specific Accounting Features

Managing a nonprofit organization’s finances doesn’t only involve balancing the books; it’s about ensuring every dollar you get in donation or fundraising is utilized for maximum impact, making it essential to manage every source of funding efficiently. QuickBooks for nonprofits offers:

Powerful Accounting Made Simple  

• Effortless Expense Categorization: Easily sort expenses and revenue by fund or program and generate customized reports focused on the insights that matter most to your nonprofit.  

• Comprehensive Budget Management: Monitor budgets by fund or program while seamlessly handling donor and grant tracking, detailed financial reporting, and accurate bank reconciliations.  

• Scalable and Secure Operations: Support up to 40 users with customizable access permissions and confidently manage thousands of donors, vendors, and items—all within QuickBooks Enterprise.  

Hosted QB for nonprofits enables you to easily track and manage different funding sources, including grants, donations, and program revenues. This ensures funds are used as intended and enhances transparency.   

Smarter Reporting for Nonprofits   

• Effortless Compliance: QuickBooks simplifies year-round nonprofit financial management, ensuring you’re always prepared for tax season.  

• Tailored Reports for Stakeholders: Quickly generate specialized reports to keep board members, donors, and other stakeholders informed—or to streamline your IRS annual filings.  

• Automated Reporting Made Easy: Automate the creation and delivery of key financial reports, including the statement of financial position, statement of activities, budget vs. actual, and more—directly to your inbox.   

Cloud-based QuickBooks lets you generate detailed reports that showcase the impact of the funding.   

Simplify Donation Management  

• Seamless Bank Syncing: Effortlessly connect your bank accounts with QuickBooks fund accounting software to get real-time updates for expense tracking and cash flow visibility.  

• Flexible Donation Acceptance: Accept donations anytime, anywhere—via credit card, debit card, bank transfer, cash, or check. Record contributions on the go using the QuickBooks mobile app. 

• Smart Integration with Your Donation Tools: Keep using your favorite fundraising platforms. Easily import data from apps like Fundly or DonorPerfect into QuickBooks to maintain all donation records in one centralized system. 

With these features, you can maintain comprehensive donor records, manage relationships, and generate personalized acknowledgment letters and tax receipts.  

Access QuickBooks Files on the Go

Nonprofit and charity organizations usually operate without confined working hours and teams, working in different locations; so you need constant remote access to work on the accounting files from anywhere, via a stable internet connection. If you go for on-premise QuickBooks, you get restricted to the same desk and one device to access the QuickBooks files.

QuickBooks hosting for nonprofits allows your team members to securely work on QuickBooks files, whether you are in the office, at home, or traveling.

Your operations can continue with multi-user capabilities, allowing multiple team members to work on QuickBooks files simultaneously for seamless collaboration. No more waiting for someone to finish your tasks—everyone can work together efficiently.

Your Security is Always a Priority

Handling sensitive financial and donor information comes with great responsibility. Data security is the major concern of any nonprofit organization, regardless of size. Nonprofits have loads of donor and grant data that can devastate customer loyalty if it leaks.

QuickBooks hosting for nonprofits presents many state-of-the-art security features, such as keeping a log of user access and activity, multi-factor authentication, security audits, and more.

QuickBooks Hosting providers implement baseline security measures such as advanced data encryption and secure login protocols that restrict access to only authorized users, reducing the attack surface for malicious players.

Scalability is Easy for Growing Nonprofits

Different nonprofits and charities operate on different accounting needs — a large NGO of 1000+ workers doesn’t have similar needs as a small nonprofit. Moving QuickBooks to the cloud is an excellent solution for growing nonprofits with fluctuating bandwidth demands.

Cloud-hosted QuickBooks enables you to scale up or down users as per business needs. If your nonprofit organization’s demands rise, you can effortlessly expand your cloud capacity without investing in physical infrastructure. Whether you’re ramping up for a huge fundraising event or scaling down during quieter times, QuickBooks hosting adapts to you.

Scalability is the most prominent edge of the cloud as it offers such agility to nonprofits by minimizing the in-house operational and maintenance costs.

You can benefit from predictable monthly hosting fees that cover software updates, maintenance, and support, reducing unexpected IT expenses and allowing you to allocate more of your budget to your mission.

You Can Customize the QuickBooks Environment

Customization in QuickBooks hosting for nonprofits ensures that the solution is not only tailored to organizational needs but also enhances operational efficiency, data security, and compliance.

Hosted QuickBooks allows you to customize the QuickBooks environment to meet the specific needs of nonprofit organizations. This includes setting up user roles and permissions tailored to different staff members’ responsibilities.

Nonprofits need robust reporting to demonstrate impact and accountability. QuickBooks hosting provides customizable reports such as Statement of Financial Position, Statement of Activities, and Program Expense Reports.

You can customize the user interface of hosted QuickBooks to simplify navigation and enhance usability based on nonprofit-specific workflows. Hence, custom dashboards, reports, and data views can be configured to prioritize key financial metrics and reporting requirements.

Integrate Your QuickBooks with Nonprofit-Related Applications

Nonprofits need multiple tools essential for managing complex operations. With QuickBooks hosting, integrating with a wide array of tools and applications is easy. You can integrate QuickBooks with:

• Donor management systems like DonorPerfect and Salesforce Nonprofit Success Pack to seamlessly track donations
• Fundraising platforms such as Classy and GoFundMe Charity automatically sync campaign data to QuickBooks
• Grant management software like Foundant and Fluxx ensures that nonprofits can efficiently monitor the use of grant funds and adhere to grantor requirements.
• CRM systems such as HubSpot and Zoho CRM for the smooth synchronization of donor and stakeholder data
• Expense tracking tools like Expensify and Bill.com manage and report expenses directly in QuickBooks.
• Inventory management systems like Fishbowl to keep track of donated goods, ensuring accurate record-keeping.

Integrating QuickBooks with such tools not only enhances operational efficiency but also ensures that accounting data is accurate and up-to-date across all platforms, allowing nonprofits to focus more on mission and less on administrative tasks.

Backup and Restore Data Without Capacity Issues

Nonprofits handle sensitive information, including donor details and financial records. Regular data backups protect against data loss due to hardware failures, cyberattacks, or human error.

However, any natural disaster or device failure can be handled better on the cloud as nonprofits can store data without capacity constraints. Unforeseen events like natural disasters or cyber incidents can disrupt operations.

With a robust data backup plan in place, nonprofits and charities can restore operations swiftly and continue serving communities without prolonged disruptions. As nonprofits often need to retain records for extended periods for auditing, reporting, or historical purposes, QuickBooks on the cloud ensures that past records are accessible and preserved securely.

Round-the-clock Continuous Assistance Anytime

With QuickBooks hosting for nonprofit organizations and charities, you get full-time support from the hosting providers’ experts. This kind of expert assistance helps you address issues promptly, be it related to downtime, integrations, security, or troubleshooting.

Be it day or night, support is always available to resolve problems quickly, ensuring smooth and continuous access to QuickBooks.

Ace Cloud Hosting: Your Premium Partner for QuickBooks Hosting

Ace Cloud Hosting offers tailored QuickBooks hosting solutions for nonprofits and charities backed by over 15 years of expertise in cloud services. Renowned as an Award-Winning Application Hosting Provider, the company has built a strong global reputation.

Trusted by accountants, CPAs, and businesses worldwide, Ace Cloud Hosting has been honored as the “Best Outsourced Technology Provider” in the CPA Practice Advisors Readers’ Choice Awards.
Their pricing plans are strategically designed, and they partner with top-tier data centers that are SSAE-16 Type-II (SOC-2) certified and PCI DSS compliant, ensuring an impressive 99.99% uptime.

With compatibility for over 200 nonprofit-specific tools and applications, custom configurations, and a 99.99% uptime guarantee, Ace Cloud delivers reliable and secure access to QuickBooks, making it an essential resource for nonprofit and charity organizations.

The Bottom Line

In a rapidly evolving digital landscape, nonprofits must leverage technology to enhance operations and ensure financial transparency. QuickBooks hosting offers a powerful solution tailored to the unique needs of charitable organizations, providing robust security, seamless integrations, and customizable features that streamline accounting.

With a trusted partner like Ace Cloud Hosting, nonprofits and charities gain access to industry-leading expertise, top-tier data security, and exceptional reliability, empowering them to focus on what truly matters—making a positive impact in communities.

Experience the benefits of QuickBooks desktop hosting on the cloud with Ace Cloud Hosting firsthand by starting your FREE 7-day trial today.

Frequently Asked Questions (FAQs) 

Which Version of QuickBooks is Best for Nonprofits? 

For nonprofits and charitable organizations that need advanced accounting capabilities, QuickBooks Enterprise Nonprofit stands out as a powerful and flexible solution—making it one of the best choices for small to mid-sized nonprofit operations. 

Is QuickBooks Suitable for Nonprofit Organizations? 

Absolutely! Intuit offers two main options: QuickBooks Online and QuickBooks Enterprise Nonprofit, a version specifically tailored to meet the unique needs of nonprofit organizations and charities.  

Is QuickBooks compliant with nonprofit accounting standards? 

Yes. QuickBooks for Nonprofits aligns with GAAP (Generally Accepted Accounting Principles) and helps organizations stay compliant with nonprofit financial reporting standards, including Form 990 preparation. 

How much does QuickBooks for Nonprofits cost? 

Pricing depends on the version and number of users. QuickBooks Online has a subscription-based model, while QuickBooks Enterprise Nonprofit is available at tiered pricing depending on features and user access. 

Can volunteers or board members access QuickBooks? 

Yes. QuickBooks Enterprise allows role-based access, so you can grant view-only or limited access to board members, volunteers, or staff based on their responsibilities. 

How can I get QuickBooks nonprofit training or support? 

Intuit offers training resources, live support, and nonprofit-specific guides. Additionally, many hosting providers and consultants provide tailored training and support for nonprofits using QuickBooks.  

Can I access QuickBooks Nonprofit in the cloud? 

Yes. You can host QuickBooks Enterprise Nonprofit on the cloud through a third-party provider (Ace Cloud Hosting). This enables remote access, enhanced security, daily backups, and multi-user collaboration.