QuickBooks Online Vs. QuickBooks Enterprise: Learn The Difference

QuickBooks is a popular accounting software choice for businesses of all sizes, but the decision can get tricky when it comes to QuickBooks Enterprise and QuickBooks Online. Both offer excellent features but work for different needs.

In this blog, we’ll dissect the differences between the two in a comprehensive tabular format, helping you make an informed choice tailored to your business needs.

QuickBooks Online is a Cloud-based accounting solution that allows users to manage their finances anytime, anywhere, with just an internet connection. It also offers multiple plans to help small and medium-sized firms/businesses.

However, QuickBooks Enterprise is a robust accounting solution designed for more prominent firms/businesses with much more needs. It offers much more advanced and customizable features with scalability to meet the growing needs of the firms/businesses.

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Here is the breakdown of the features to help you pick the best option for your firm:

FeaturesQuickBooks EnterpriseQuickBooks Online
DeploymentDesktop SoftwareCloud-Based
User LimitSupports up to 40 usersSupports up to 25 users
Inventory ManagementBoasts advanced inventory featuresProvides basic inventory management functionalities
CustomizationOffers extensive customization options for reports and formsOffers limited customization compared to the Enterprise version
Data EntryHandles large datasets efficientlyStreamlined for online use
CollaborationEnables local network collaborationFacilitates real-time collaboration
Integration with Third-Party AppsSeamless integration with industry-specific software, ERP systemsIntegration with popular business applications
Pricing ModelRequires a one-time license feeOperates on a monthly subscription fee
MobilityLimited to Installed DevicesAnywhere, Anytime Access
Industry-Specific VersionsAvailableLimited

Here is a Detailed Analysis:


  • QuickBooks Enterprise: Installed as desktop software on local devices
  • QuickBooks Online: Accessed through a web browser, eliminating the need for local installations

User Limit:

  • QuickBooks Enterprise: Supports up to 40 users
  • QuickBooks Online: User limits up to 25 users

Inventory Management:

  • QuickBooks Enterprise: Offers advanced inventory features suitable for businesses with complex inventory needs
  • QuickBooks Online: Provides basic inventory management capabilities


  • QuickBooks Enterprise: Highly customizable reports and forms to meet specific business requirements
  • QuickBooks Online: Limited customization options compared to the Enterprise version

Data Entry:

  • QuickBooks Enterprise: Designed to handle large datasets efficiently
  • QuickBooks Online: Streamlined for online use, suitable for businesses with moderate data entry requirements


  • QuickBooks Enterprise: Collaboration occurs on a local network
  • QuickBooks Online: Cloud-based collaboration, allowing real-time interaction from different locations


  • QuickBooks Enterprise: Integrates with third-party apps, but options may be limited
  • QuickBooks Online: Integration options with popular business applications

Pricing Model:

  • QuickBooks Enterprise: One-time license fee based on the number of users
  • QuickBooks Online: Monthly subscription fee, varying based on the chosen plan


  • QuickBooks Enterprise: Limited to the devices where the software is installed
  • QuickBooks Online: Enables users to access data from anywhere, promoting flexibility and remote work


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Choosing between QuickBooks Enterprise and QuickBooks Online boils down to your business’s unique requirements. QuickBooks Enterprise might be the right choice for your firm if it demands robust inventory features, extensive customization, and industry-specific versions.

On the other hand, QuickBooks Online is for businesses that prioritize mobility, collaboration, and a subscription-based pricing model.

In the end, it depends upon what your business/firm requires. That is why businesses should carefully use this detailed comparison to guide their decision-making process. Whether it’s the power of desktop software or the flexibility of the cloud, QuickBooks has a solution for every business.

Also Read: QuickBooks Online vs QuickBooks Hosting – The Difference

About Julie Watson

Julie is a dynamic professional with over 16 years of rich experience as a VDI and Application Hosting expert. At Ace Cloud Hosting, she humanizes disruptive and emerging remote working trends to help leaders discover new and better possibilities for digital transformation and innovation by using cloud solutions with an enterprise-class security approach. Beyond work, Julie is a passionate surfer.
On the weekend, you will find her hanging out with her family or surfing around the North Shore of Oahu.

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