A Complete Guide to Intuit Enterprise Suite

The 2024 Intuit QuickBooks Business Solutions Survey reveals that 82% of mid-market businesses prioritize steady or fast growth. However, they struggle with inefficiencies from juggling an average of 10 software programs, leading to overspending and wasted time on manual tasks.

To support growth, businesses highlight the need for better integration and increased automation to streamline operations and reduce manual work.

To address these concerns, Intuit has introduced Intuit Enterprise Suite — a configurable solution designed to scale seamlessly and boost productivity and profitability for growing mid-market businesses. Now available in the USA, it caters to multi-entity, service, and project-based businesses.

Let’s move further and explore Intuit Enterprise Suite’s key features, benefits, and a lot more.

What is Intuit Enterprise Suite?

The Intuit Enterprise Suite is an AI-powered business platform that integrates key tools for financial management, payroll, HR, marketing, and cash flow in one place. Connecting data and automating processes, the platform streamlines operations enhances productivity and supports smarter decision-making with real-time insights.

Designed to meet the needs of growing businesses, the platform reduces manual tasks, enables faster decision-making, and improves efficiency across multi-entity portfolios.

With robust capabilities like accounting, payroll, payments, bill pay, and marketing automation, along with access to third-party apps and expert support, the suite delivers a comprehensive solution for businesses. It includes industry-specific customizations for sectors such as construction, non-profits, and project-based services, making it ideal for QuickBooks Online users seeking more advanced yet intuitive functionality.

Why is it “Intuit” instead of “QuickBooks” in the name?

The reason it is referred to as “Intuit” instead of “QuickBooks” is that it is based on QuickBooks Online but offers more functionalities. It serves as an integrated business platform, bringing together several capabilities into one solution. These include Payroll and HR services, Payments and Bill Pay functionalities, Mailchimp integration, and third-party app integrations like Knowify and BigTime.

What’s New in Intuit Enterprise Suite: Key Feature Breakdown

The Intuit Enterprise Suite introduces several advanced features not found in QuickBooks Online. Additionally, this ERP software retains many of the core functionalities of QuickBooks Enterprise and QuickBooks Online, making it a comprehensive solution.

1. Data Analytics w/smart Recommendations

The Intuit Enterprise Suite introduces an exclusive feature that leverages data analytics with AI-powered smart recommendations. This functionality analyzes your business data in real-time to uncover actionable insights, predict trends, and provide tailored recommendations.

Whether identifying potential cash flow issues, suggesting cost-saving measures, or highlighting growth opportunities, this AI-driven capability helps businesses make informed decisions. By automating the process of data interpretation and forecasting, it allows you to focus on strategic actions that drive growth and efficiency.

2. Budget & Forecast Workflow Automation

The Intuit Enterprise Suite introduces an exclusive Budget and Forecast Workflow Automation feature that simplifies financial planning and decision-making. This feature allows businesses to create custom rules for budgets and forecasts, streamlining workflows and improving efficiency.

For example, when a specific condition is met—such as a budget exceeding a set threshold or a forecast reaching a target milestone—the system can automatically trigger an action. These actions may include:

• Sending an approval request to relevant stakeholders.
• Generating and sending an email notification to keep the team informed.
• Creating a task in the workflow to ensure follow-up on important items.
• Setting a reminder to review or adjust the budget or forecast.

By automating these processes, businesses can eliminate manual tracking, ensure timely responses, and enhance team collaboration. This feature saves time and reduces the chances of errors, making budgeting and forecasting more accurate and efficientture saves time and reduces the chances of errors, making budgeting and forecasting more accurate and efficient.

3. HR and Employee Management

The HR and Employee Management feature in Intuit Enterprise Suite streamlines the entire process of managing employees, from onboarding to document storage and sharing. It enables businesses to easily onboard new hires by automating tasks such as completing forms, setting up employee profiles, and ensuring compliance with legal requirements.

The platform also provides a secure, centralized space for storing and sharing important employee documents, such as contracts, tax forms, and performance reviews, making them easily accessible to HR teams and employees. With integrated HR support, businesses can efficiently manage employee data, streamline communication, and ensure a smooth organizational workflow.

4. Benefits Management

The Benefits Management feature in Intuit Enterprise Suite helps businesses attract and retain top talent by offering competitive health and retirement packages. This feature simplifies employee benefits management, including comprehensive health insurance options such as medical, dental, and vision coverage provided by Allstate.

Additionally, businesses can offer 401(k) plans to support employees’ long-term financial goals. By integrating these benefits into the suite, businesses can provide valuable perks that contribute to employee satisfaction, health, and financial security, all while streamlining administrative tasks and ensuring compliance with regulations.

5. Projects Workflow Automation

The Projects Workflow Automation feature in Intuit Enterprise Suite allows businesses to automate key aspects of project management by creating custom rules that trigger specific actions based on project milestones or statuses.

For example, when a project reaches a certain stage, the system can automatically send an approval request, trigger an email notification, assign a task, or set a reminder for the project team. This automation reduces manual oversight and ensures that all team members stay aligned and informed throughout the project lifecycle, improving efficiency and ensuring timely completion.

6. Project Data Analytics with Smart Recommendations

This exclusive feature is powered by AI, offering businesses intelligent insights, predictions, and recommendations. This AI-driven tool analyzes project-related data to identify trends, potential risks, and opportunities, enabling businesses to make more informed decisions.

It goes beyond basic reporting by providing actionable recommendations on improving project outcomes, optimizing resource allocation, and enhancing overall efficiency. With these smart insights, businesses can proactively manage projects, predict potential delays or cost overruns, and mitigate issues before they arise, ensuring smoother project execution and improved profitability.

7. Omni-Channel Management

The Omni-channel management feature in Intuit Enterprise Suite allows businesses to seamlessly connect and manage their online sales across multiple platforms, including Amazon, eBay, and Shopify. This integration enables businesses to centralize their inventory, orders, and customer data, providing a unified view of operations across different sales channels.

By syncing real-time product listings, stock levels, and transactions, businesses can avoid overselling, improve order accuracy, and streamline their fulfillment processes. This feature helps businesses manage and scale their online presence efficiently, ensuring a smooth and consistent customer experience across various e-commerce platforms.

8. Marketing CRM

The Marketing CRM feature in Intuit Enterprise Suite offers businesses powerful tools for managing customer relationships and enhancing marketing efforts. It allows businesses to create detailed customer profiles, capturing important data such as purchase history, preferences, and interactions, providing a 360-degree view of each customer.

The platform also supports audience segmentation, enabling businesses to group customers based on specific criteria like behavior, demographics, or buying patterns, making it easier to tailor marketing campaigns. Businesses can add tags to customer profiles to further categorize and personalize outreach, while demographic data helps target specific groups, improving engagement and conversion rates.

This functionality helps businesses maintain strong customer relationships and optimize marketing strategies to drive growth and loyalty.

9. Email Marketing

The Email Marketing feature in Intuit Enterprise Suite allows businesses to create and manage targeted email campaigns directly within the platform. Users can easily build customized email content, from promotional offers to newsletters, and schedule their distribution to reach the right audience at the optimal time.

Intuit Enterprise Suite provides fully automated solutions for tasks such as billing and invoicing, along with marketing messaging through its Intuit Mailchimp integration. This integration streamlines the email marketing process by automating message delivery.

It helps businesses engage with customers, drive sales, and improve customer retention without needing third-party email marketing software. With integrated tracking and reporting, businesses can measure the effectiveness of their campaigns and make data-driven adjustments to optimize future outreach.

10. Website Builder

The Website Builder feature in Intuit Enterprise Suite allows businesses to easily create and customize their own website with a unique domain. This tool provides an intuitive, user-friendly interface where users can easily integrate their website with other tools in the suite, such as marketing automation and e-commerce features. This enables businesses to build an online presence that not only showcases their brand but also supports customer engagement, sales, and growth.

Additionally, businesses can manage their website directly from the Intuit platform, all while keeping everything connected under a single, unified system.

11. Marketing Insights and Testing

The Marketing Insights and Testing feature in Intuit Enterprise Suite enables businesses to gain valuable insights into the effectiveness of their marketing campaigns. By analyzing key metrics and customer engagement data, users can easily identify what strategies are working and where improvements are needed.

This feature also includes A/B testing functionality, which allows businesses to experiment with different messaging to determine which resonates best with their target audience. With this ability to test and optimize, businesses can refine their marketing approach, boost customer engagement, and ultimately increase conversion rates, ensuring that their marketing efforts are both data-driven and effective.

12. Sales Workflow Automation

The Sales Workflow Automation feature in Intuit Enterprise Suite allows businesses to set up custom rules for their sales processes, streamlining operations and ensuring consistency. With this feature, you can automate actions triggered by specific conditions on sales forms, such as creating approval requests, sending emails, assigning tasks, or setting reminders.

It helps eliminate manual intervention, speeds up the sales cycle, and ensures that important steps are not overlooked. Whether approving a discount, notifying the sales team, or prompting follow-up actions, the automation keeps everything on track. Businesses can focus on closing deals and improving customer relationships by reducing administrative overheads.

13. Expert Advisors

The Intuit Enterprise Suite offers access to a team of expert advisors to help businesses maximize their platform’s potential. This includes an Account Manager who provides personalized support, a Sales Engineer for technical guidance, a Money Specialist to optimize financial strategies, a Benefits Advisor to navigate employee benefits and compliance, and a Mailchimp Specialist to assist with email marketing and automation.

These experts work together to ensure businesses get the most value from the suite, offering tailored advice and solutions for every aspect of operations.

14. Customer Success Manager (CSM)

The Customer Success Manager (CSM) in Intuit Enterprise Suite is the main point of contact, ensuring smooth engagement and adoption of the platform. They provide tailored support, address challenges, and offer guidance to maximize the suite’s value. The CSM plays a key role in driving customer retention by fostering long-term relationships and helping businesses achieve their goals efficiently.

15. Personalized Product Onboarding

Personalized Product Onboarding in the Intuit Enterprise Suite helps customers get started quickly with tailored guidance. It provides step-by-step instructions based on the user’s business needs and industry. This feature ensures customers understand key functionalities, reducing the learning curve.

By guiding users through the setup process, it enhances their experience and boosts product adoption. The goal is to make the transition to the platform as smooth and efficient as possible.

16. Professional Services Consulting

The Professional Services Consulting feature offers expert guidance to help businesses effectively set up and configure the Intuit Enterprise Suite (IES). Consultants assist in selecting the right apps, ensuring seamless integration with the platform.

They also manage secure and efficient data migration, transferring information from existing systems to IES. This service ensures businesses can quickly adopt the platform and optimize its features for maximum efficiency.

Note: Intuit has a detailed product plan for the Intuit Enterprise Suite and will be releasing additional features to benefit both your firm and your clients in the upcoming months.

Intuit Enterprise Suite ≠ QuickBooks Enterprise

This detailed comparison will help you understand how each solution caters to different business needs, highlighting the unique features, functionalities, and benefits of both Intuit Enterprise Suite and QuickBooks Enterprise.

Factors	Intuit Enterprise Suite	QuickBooks Enterprise
Entities & Users
Entities included  Included company files	2  (then pay per entity up to 50)	3  (w/ time and payroll)
Super users included  primary or company admins	2  (after that, pay per user up to 500)	Pay per user  (max 40)
Standard users included  non-admin users (sales, project, or inventory manager, etc.)	10  (after that, pay per user up to 500)
Accountant seats  external accountant seats are included	3
Business Intelligence & Reporting
Financial planning  Budgets, forecast, cash flow projector, scenario planning	✔	✔
Multi-dimensional reporting  Create and track key metrics to compare revenue streams	✔	✔
Financial management system (FMS)
Core Accounting  General ledger, AR, AP, financial statements	✔	✔
Advanced Accounting  Fixed asset, revenue recognition, reclassify transactions	✔	✔
Improved! Multi-entity management  Intercompany transactions, parent/child hierarchy, standardized COA, multi-entity user management	✔	✔
Improved! Multi-entity reporting  Consolidated reporting, intercompany eliminations	✔	✔
Sales And Purchasing
Customer and vendor management  Create profiles with contact and payment information	✔	✔
Sales and expense forms  Estimates, purchase orders, invoices, sales receipts, bills, expenses	✔	✔
Included + Special Rates! Get paid  Process credit card and ACH payments	✔	✔  w/ QB Payments
Included! Pay bills  Send bill payments w/ ACH or check	✔  w/ QB Bill Pay Elite	✔  w/ Bill Pay powered by Melio
Expense workflow automation  Create rules for expense forms that trigger an approval, email, task, or reminder	✔	✔
Human Capital Management (HCM)
Time tracking  Schedule shifts and clock in and out	✔	✔
Payroll and taxes  Paycheck creation, direct deposit, quarterly/yearly filings	✔	✔
Project Management
Project planning  Create project profiles and estimate income/expenses	✔	✔
Project execution  Track project progress and actual income/expenses + Project manager role	✔	✔
Improved! Project monitoring  Compare estimates to actuals and project reports	✔	✔
Inventory Management
Inventory and order management  Track inventory levels, repurchase stocks, and place orders	✔	✔
Manufacturing and traceability  Manage assembly process, track serial/lot/expiration dates	X	✔
Warehouse and Fulfillment  Scan barcodes, manage inventory locations, and pick, pack, and ship orders	X	✔
Professional Services and Customer Success
Expert advisors  Account Manager, Sales Engineer, Money Specialist, Benefits Advisor, Mailchimp Specialist	✔	X
Technical support  Access to phone and chat for one-off support	✔	✔

QuickBooks Enterprise offers advanced accounting and finance features—ideal for growing businesses. It’s tailored for industries like manufacturing, retail, and professional services. In contrast, the Intuit Enterprise Suite includes a range of Intuit products like payroll and payment tools but doesn’t offer the same depth in accounting features. 

Important Note: Intuit Enterprise Suite is still in development mode, and Intuit reserves the right to add or remove functionalities in the software without prior notice. 

Intuit Enterprise Suite or QuickBooks Enterprise: The Choice Is Yours  

When deciding between Intuit Enterprise Suite and QuickBooks Enterprise, the choice depends on your business’s size, complexity, and specific needs. While Intuit Enterprise Suite offers a comprehensive package tailored for mid-market businesses, QuickBooks Enterprise remains a reliable, time-tested solution with all the essential features SMBs and large-sized businesses require. 

QuickBooks Enterprise has been a trusted choice for years, offering robust accounting, inventory management, and reporting tools. Its familiarity and ease of use make it a go-to for businesses seeking a solid foundation for their financial operations. When QuickBooks Enterprise hosted on the cloud, its features and functionalities get enhanced, including Remote Access, Automatic Backups, Scalability, Improved Performance, and more 

Ultimately, your choice depends on the scale of your business and its unique requirements.