QuickBooks Desktop is one of the most used and trusted accounting software among the businesses since decades. Intuit, its maker, has managed to deliver the substantial changes with the time to keep up with the changing trends and technologies in the market. As the cloud arrives, the challenge to remain with an able got stiffer than ever. More than its accounting features, QuickBooks had to concentrate on accessibility and security.
Intuit anticipated the impact of cloud on its accounting application early and hence, came up with QuickBooks Online (QBO). QBO is a totally cloud-based accounting solution that offers a wide range of feature for the accounting professionals to maintain books with ease.
This application offers a massive shift from the traditional QuickBooks desktop application in terms of features as well as user experience. For the users, who have been working on QuickBooks Desktop since long and are not currently willing to make the big switch, QBO is not a suitable option.
But the good news is there are cloud solutions available that can accommodate QuickBooks. Here are two cloud models that work with QuickBooks Desktop:
1. Syncing QuickBooks Files with Cloud Storage
Dropbox, Box, Google Drive, OneDrive, Amazon S3, etc. are some of the popular players in the cloud storage industry. To sync the local system files with these tools, there are a number of options available for manual or automated sync. Opting for cloud storage solution, your QB data remains available wherever you go without any device restriction.
So, in case you accidentally lose the data from your device or even the device is damaged, the data will remain protected and accessible over another device – anywhere, anytime.
There are certain restrictions with the model, though. First of them is the necessity of QuickBooks installation on the device to read or work on the QuickBooks files. If QuickBooks is not installed on the device, you can download QB files, but cannot work on them.
Moreover, collaborating on the same file in real-time is not a possibility in this case. So, syncing QB files with cloud storage is a wise option only when you need to work as a single user or maintaining a secure backup is your prime concern.
2. Hosting QuickBooks On Cloud Server
QuickBooks Hosting model is a lot more effective and feature-equipped than the previous one. Here, licensed QuickBooks Desktop is installed on the servers of cloud service provider. This implies that all the features of QuickBooks Desktop remain accessible for the users over the internet-connected device (smartphone, laptop, desktop, etc.).
So, you require to install QuickBooks on the local machine and can even collaborate with any number of users. Opting for Intuit Authorized Commercial host ensures that hosting provider adopts reliable and genuine hosting practices to deliver the best performance of QuickBooks.
Additionally, one can even integrate QuickBooks desktop with other business applications or add-ons conveniently with this model as there is no limit on the server resources. Compared to the other cloud model of QuickBooks desktop, this one can be a little expensive as one has to buy the QuickBooks license as well as pay the hosting rental.
But it eliminates the expenses of local infrastructure, which makes it eventually an affordable solution. Added with the convenience it offers in form of data storage, protection, and application processing, this model is the most reliable solution.
QuickBooks Desktop has been among the favorite accounting software for businesses for its amazing features that allow users with lack of accounting expertise maintain their operations with ease. For decades it has been able to adapt to the industry demand and remained on the top of the industry.
With the advent of cloud, it has faced some challenges but by availing different cloud models, it has given its existing users enough options to find their comfort zone.