Update: This article was last updated on 12th Dec 2018 to reflect the accuracy and up-to-date information on the page.
QuickBooks Desktop has been one of the most used and trusted accounting software among businesses for decades. Intuit, its maker, focuses on evolving the software to keep up with the changing trends and technologies in the market.
As the cloud technology started getting recognition in the market, the challenges for QuickBooks Desktop as a local desktop software increased. More than its accounting features, QuickBooks had to concentrate on accessibility and security.
Intuit anticipated the impact of cloud on its accounting application early, and hence, came up with QuickBooks Online (QBO). QBO is a complete cloud-based accounting solution that offers a wide range of features for accounting professionals to maintain books with ease.
This application is a transition from the traditional QuickBooks Desktop application in terms of features as well as user experience. Instead of installing the QuickBooks Desktop software, the users can log in to the QuickBooks Online portal through the web browser.
For the users, who have been working on QuickBooks Desktop since long and are comfortable with the software, can get the benefits of cloud for the QuickBooks Desktop software.
Here are two cloud models that work with QuickBooks Desktop:
1. Syncing QuickBooks Files with Cloud Storage
Dropbox, Box, Google Drive, OneDrive, Amazon S3, etc. are some of the renowned players in the cloud storage industry. To sync the local system files with the cloud storage, you get multiple options such as manual or automated sync. By opting cloud storage solution, your QB data remains available wherever you go without any device restriction.
So, in case you accidentally lose the data from your device, or the device is damaged, the data will remain protected and can be accessed from another device – anywhere, anytime.
However, there are certain restrictions with the model. First of them is the necessity of QuickBooks installation on the device to read or work on the QuickBooks files. If QuickBooks Desktop is not installed on the device, you can download QB files, but cannot work on them.
Moreover, collaborating on the same file in real-time is not a possibility in this case. So, syncing QB files with cloud storage is a wise option only when you need to work as a single user or maintaining a secure backup is your prime concern.
2. Hosting QuickBooks On Cloud Server
QuickBooks Cloud Hosting model is a lot more effective and feature-equipped than the previous one. Here, licensed QuickBooks Desktop is installed on the servers of cloud service provider.
This implies that all the features of QuickBooks Desktop remain accessible for users from portable devices such as smartphones, laptops, and tablets through the Internet.
As the QuickBooks Desktop is installed on the remote servers, you do not require to install QuickBooks on the local machine. You can collaborate with multiple users and share files.
Opting for Intuit Authorized Commercial host ensures that hosting provider adopts reliable and genuine hosting practices to deliver the best performance of QuickBooks.
Additionally, one can even integrate QuickBooks Desktop with other business applications or add-ons conveniently as there is no limit on the server resources. Compared to the other cloud model of QuickBooks Desktop, this one can be a little expensive as you are getting the complete hosting features rather than just storage.
But it eliminates the expenses of local infrastructure, which eventually makes it an affordable solution. Added with the features cloud hosting offers with respect to data storage, protection, and application processing, this model is the most reliable solution.
QuickBooks Desktop has been among the favorite accounting software for businesses for its amazing features that allow accountants and CPAs to maintain their operations with ease. Over the decades, QuickBooks Desktop has been able to adapt to the industry demands and remained on the top.
With the advent of cloud, it has faced some challenges, but by availing different cloud models, it has given its existing users enough options to find their comfort zone.
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