QuickBooks Cloud Hosting Pricing Guide 2023

Last updated on March 13th, 2023

CPA firms, accounting professionals, and even individual tax preparers understand the importance of making reliable and accurate financial decisions. It allows them to access a secure and up-to-date platform for a comprehensive view of the business’s finances. QuickBooks Desktop does offer users a wide range of benefits to ease their financial tasks. It facilitates creating invoices, bill payments, generating reports, preparing taxes, and more. But this accounting software has some limitations, such as restrictions on remote access. This is where QuickBooks Cloud comes to the rescue.

QuickBooks Cloud Hosting offers a wide range of features allowing professionals to get real-time insights into their clients’ operations quickly. It provides mobility to work from anywhere and flexibility to scale resources. Combined with the features of QuickBooks, QuickBooks Cloud offers many more benefits like multi-user collaboration, enhanced security, resource scalability, and cost-effectiveness.

So, one of the primary aspects that might come to your mind is QuickBooks cloud hosting pricing. Although an essential consideration, it shouldn’t be the only deciding factor when evaluating a cloud hosting provider. It is more important to understand that the pricing of cloud-hosted QuickBooks depends on the cloud service provider and many other factors. Let us discuss the same in detail to understand it better:

Table of Contents

Factors Impacting QuickBooks Cloud Pricing

1. QuickBooks Version

Intuit offers four versions of QuickBooks Desktop, namely-

QuickBooks Pro
QuickBooks Premier
QuickBooks Enterprise
QuickBooks Accountant

Each version has unique feature sets, and businesses of different types use different QuickBooks versions. As such, the pricing of these versions also varies. Intuit’s website mentions that a genuine license costs between $15 to $100 per month.

So, small businesses can opt for QuickBooks Pro, and mid-sized firms can go for QuickBooks Premier depending on their requirements. QuickBooks Enterprise is the optimum choice for large organizations.

2. Hosting Provider

Businesses using QuickBooks Cloud accesses the software via third-party cloud servers. The hosting provider controls these servers and offers a secure and reliable environment for the QuickBooks solution and its data.

Almost every cloud hosting provider would agree to move your accounting application to the cloud. So, choosing the right service provider is of utmost importance. Every hosting provider has their own set of QuickBooks cloud hosting and pay-as-you-go pricing plans.

In addition, some of the factors that businesses should consider are:

Technical expertise
Data center location
Server availability
Security standards
SLA (Service Level Agreement)

3. Labor Cost

Maintaining and updating infrastructure requires a dedicated team of experts around the clock for proper functioning. Working with QuickBooks Desktop involves on-premise servers and infra. This often requires a lot of investment, time, and effort.

Moving QuickBooks to the cloud cuts down the expenses of hiring an IT team, as the cloud hosting provider takes care of all the IT requirements. Thus, there is no need to set up in-house servers or buy expensive hardware devices.

Moreover, the cloud hosting providers also regularly update the QuickBooks software. They provide round-the-clock customer support via various means, such as phone, chat, email, etc. This eliminates businesses’ need to depend on the IT team, giving them an excellent opportunity to save a lot of money and effort in hiring IT staff.

4. Security Measures

Your QuickBooks data is prone to various cyber threats and malicious attacks. Any harm to this information compromises the confidentiality and availability of data.

While hosting QuickBooks on the cloud mitigates some of these risks, hosting providers must implement advanced security mechanisms to ensure better security.

Some cloud providers charge extra fees to implement measures to protect QB files and data. However, if you go for a trustworthy QB hosting provider, they’ll take care of unwanted attacks. They’ll also protect the data from possible harm at all levels without incurring any extra cost.

Furthermore, reliable cloud hosting providers deploy regular security patches to offer best-in-class services to their customers. It reduces operational costs and helps you focus more on your core competencies.

5. Add-on Services

Intuit provides payroll features at extra charges. Similarly, some QuickBooks cloud hosting providers offer services like BCDR (Business Continuity & Disaster Recovery), round-the-clock assistance, regular backups, etc., at additional costs.

Look for service providers that offer all-inclusive packages and also check whether there are any hidden costs or not. It’ll help you create a foolproof budget plan and save money in the long run.

6. Number of Users

The number of users often increase as a business grows. Especially during peak times like the tax season, businesses might hire freelancers to accomplish different tasks.

QuickBooks hosting allows businesses to pay per user. They can easily add or remove any number of users. All they need to do is convey the requirements to the hosting provider and they’ll take care of the rest. The hosting provider bills businesses according to their requirements. It means that if there’s an increase in the number of users, the charges will also increase, and vice-versa.

To Sum it Up

QuickBooks cloud hosting requires businesses to set aside some budget for operating. However, looking into the cost-effectiveness of the solution, QuickBooks hosting certainly justifies its worth.

Before moving QuickBooks to the cloud, the first step is to understand the business requirements and plan accordingly. The various factors mentioned here will help businesses better understand and decide which QuickBooks hosting provider to choose based on their service offerings.

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