Last updated on January 13th, 2023

QuickBooks Desktop is one of the most popular accounting solutions worldwide. It offers a wide range of benefits to its users to ease the financial tasks. It facilitates creating invoices, bill payments, generating reports, preparing taxes, and more.

However, there are some limitations to this accounting software. It cannot offer remote access to its users, and accessibility to the QuickBooks files and data is also restricted. This is where QuickBooks Cloud comes to the rescue.

2021 QuickBooks Cloud Pricing Guide

It offers mobility to work from any location worldwide and flexibility to scale resources at any time. Combined with the features provided by the desktop version of QuickBooks, it offers many benefits, including anytime, anywhere access, multi-user collaboration, enhanced security, resource scalability, and cost-effectiveness.

So, one of the primary aspects that might come to your mind is the pricing of QuickBooks Cloud. It often depends upon your service provider and many other factors. Let us discuss the same in detail to understand it better:

Factors impacting QuickBooks cloud pricing:

1. QuickBooks version

Intuit offers three versions of QuickBooks Desktop, namely-

  • QuickBooks Pro
  • QuickBooks Premier
  • QuickBooks Enterprise

Each version has unique feature sets and is used by different types of businesses. Hence, even their pricing varies. Intuit’s website mentions that a genuine license costs between $199.99 to $1147.50/year.

So, if you have a small business, it’s best to use QuickBooks Pro, and in the case of a mid-sized firm, go for QuickBooks Premier. QuickBooks Enterprise is the optimum choice for large organizations.

QuickBooks Pro and Premium have one-off prices, while QuickBooks Enterprise has an annual subscription. Therefore, the version you choose impacts your overall pricing structure of the QuickBooks cloud.

2. Hosting provider

QuickBooks Cloud is accessed via third-party cloud servers. The hosting provider controls these servers and is responsible for offering a secure and reliable environment for your QuickBooks solution and its data.

However, numerous cloud hosting providers would agree to move your accounting application to the cloud. So, choosing the right one is of utmost importance. Every service vendor has its own set of pricing plans. Most competent offer pay-as-you-go pricing plans.

Also, some of the factors that you should look into in addition to the cost plans of a cloud provider are its technical expertise, data center location, server availability, security standards, and the SLA (Service Level Agreement).

3. Labor Cost

Maintaining and updating infrastructure requires a dedicated team of experts round the clock for proper functioning. Working with QuickBooks Desktop involves on-premise servers and infra. All this often needs a large amount of investment, time, and effort.

Moving QuickBooks to the cloud cuts down your expenses of hiring an IT team as the cloud hosting provider takes care of all your IT issues. Thus, there is no need to set up in-house servers or buy hefty hardware.

Moreover, these service vendors are also responsible for the regular updates of QuickBooks software. Hence, the dependency on your IT team is drastically reduced, and you even save money for the same.

4. Security Measures

Your QuickBooks data is prone to various cyber threats and malicious attacks. Any harm to this information can compromise the confidentiality and availability of data.

While hosting QuickBooks on the cloud mitigates some attacks, advanced security standards need to be implemented by the hosting provider for better security.

Some cloud providers charge extra fees for implementing measures to protect QB files and data. However, if you go for a trustworthy QB hosting provider, it takes care of unwanted attacks. They also protect the data from any possible harm at all levels without incurring any extra cost.

Furthermore, regular security patches are done to offer best-in-class services. It not only reduces operational costs but also helps to focus more on your core competencies.

5. Add-on services

QuickBooks Desktop is often not considered as stand-alone software. It requires some additional services and integrations.

For example, Intuit provides a Payroll feature at extra charges. Also, some QuickBooks cloud hosting providers offer services like BCDR (Business Continuity & Disaster Recovery), round-the-clock assistance, regular backups, etc.

Look for service providers that offer all-inclusive packages and also check if there are any hidden costs or not. It helps in creating a foolproof budget plan and saves money in the long run. This will help you get an overall idea of your QuickBooks Cloud solution.

6. Number of users

As the business grows, the number of users also increases. Especially during busy times like the tax season, you might hire freelancers to accomplish different tasks.

QuickBooks hosting allows you to pay per user. You can easily add or remove any number of users. Just state the requirements to your provider, and they’ll take care of the same. You will be billed as per your requirements. If you increase the number of users, your charges will increase and vice-versa.

To sum it up

QuickBooks cloud hosting requires you to set aside some budget for operating. However, if we look at the cost-effectiveness, in the long run, it justifies the worth.

So, the very first step before moving QuickBooks to the cloud should be to understand your requirements and plan accordingly.

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