Advanced Reporting in QuickBooks Enterprise – All You Need To Know

In the dynamic world of business, informed decision-making is crucial for growth. QuickBooks Enterprise Solution offers advanced reporting functionality that can help you analyze the situation better and improve decision-making.

Intuit introduced advanced reporting features in its 2015 Enterprise edition, revolutionizing how businesses analyze their data. With just a few clicks, QuickBooks Enterprise presents all the information you need to grow your business. From sales profitability dashboards to job costing and inventory tracking, the advanced features simplify data analysis and empower you to make smarter, data-driven decisions.

The software also includes industry-specific reports, such as retail, manufacturing, or construction. It automatically creates visually appealing reports, charts, and graphs by feeding your data into the templates. This saves the hassle of manual data entry and report creation, simplifying data analysis and empowering you to make smarter, data-driven decisions.

Let’s move further and understand the crucial aspects related to advanced reporting in QuickBooks Enterprise.

What is QuickBooks Advanced Reporting? (QBAR)

QuickBooks Advanced Reporting, a feature in QuickBooks Desktop Enterprise, offers robust reporting capabilities beyond standard options. It enables businesses to design custom reports, analyze data, and gain deep insights into their finances, operations, and performance. With QuickBooks Advanced Reporting, you can tailor reports to your specific needs using your QuickBooks data, providing a clear view of your business performance.

Some of the advanced reports which you can create in QuickBooks Enterprise include:

• Job costing
• Purchases by Vendor Reports
• Sales Graph
• Assembly Bill of Materials
• Assembly Shortage
• Inventory stock by item
• Paid invoices by sales rep
• Sales by item forecasting
• Sales by customer reports

Why Do You Need Advanced Reporting?

Advanced Reporting is essential because it provides in-depth insights and a tailored view of your business’s financial and operational data. Unlike standard reports, Advanced Reporting allows you to:

• Customize Reports: Design reports that fit your needs, allowing you to focus on the metrics that matter most to your business.
• Analyze Data: Through detailed and customizable reports, you can gain a deeper understanding of your financial health, operational efficiency, and performance trends.
• Make Informed Decisions: Use detailed insights to make strategic decisions based on comprehensive data analysis rather than relying on basic or generic reports.
• Improve Efficiency: Automate complex reporting tasks and reduce the time spent on manual data entry and report generation.
• Enhance Visibility: Get a clearer picture of various aspects of your business, such as profitability, cash flow, and inventory, to manage better and grow your operations.

How to Access QuickBooks Advanced Reporting?

To be eligible to access Advanced Reporting, you need to subscribe to a Silver, Gold, or Platinum package from QuickBooks Enterprise. Follow the steps mentioned below to access and use the Advanced Reporting feature:

• The admin has access to this feature, and he can grant other users permission to use it. To give different users access to it, go to Company > Users > Set Up Users & Roles.
• The permission is located in the permissions tree under File > QuickBooks Advanced Reporting.
• To use the Advanced Reporting feature > Open the file you wish to use with Advanced Reporting in the multi-user mode.
• Go to Reports menu > Advanced Reporting.

Please note that if you’re using Advanced Reporting for the first time, the tool will take some time to build the data model. Also, it will depend upon the size of your file – if you have a large file, it can take some time to load the data. Although, it won’t have any impact on other users, and they’ll be able to continue with their tasks as usual.

Once this process is completed, it should be quicker the next time you load the tool, as it will update only the changes made since the last time. You also have the option to skip the changes made to make the process even faster if you are aware that there have been no significant changes since the last time.

How To Customize Your Report with QuickBooks Advanced Reporting?

QBAR tool allows you to customize nearly all aspects of your reports. Here’s how you can customize your report:

• Select the template report you want to change in the Advanced Reporting box. As the report template loads, you can modify it as you desire, e.g., adding or removing columns, altering the report’s look, and filtering the data.
• In order to add or remove columns, go to the Columns tab and check or uncheck the boxes present next to the columns you want to add or remove.
• Make desired changes from the “Appearance” tab, including font, color schemes, and more.
• For data filtration, click the Filters tab and select the criteria you want to operate.
• Once changes are done, click Save As and rename the report to view the adjustments you made.
• Now, you will be able to find your customized report in the Reports menu and under the Custom Reports section.

Key Features of Advanced Reporting

Advanced Reporting is a powerful tool offering multiple functions such as:

Bundled Templates

This feature helps you get reports on any data in QuickBooks. The tool categorizes multiple reports based on specific transactions. The team at QuickBooks has done an excellent job of customizing different reports according to industry-specific needs.

For instance, a warehouse may need to keep track of backorders, sales, profits, and sales forecasting. All such reports are featured on the dashboard for the users.

Ease of Use

QuickBooks has always focused on providing easy usability to its users, and they have done the same with the Advanced Reporting tool. The colorful and visually appealing dashboard is easy to use, and the users get accustomed to it very quickly; you can easily glide your way through the tool to find what you need.

With other features such as security and productivity tools, price changes by class, work order scheduling, inventory management systems, etc., you’ll readily see the impact of the reporting tool in no time.

Sales by City, Job Type, and Customer Dashboard

The Sales by City, Job Type, and Customer Dashboard in QuickBooks Enterprise Advanced Reporting categorizes data across multiple dimensions to offer a complete view of sales performance.

It allows you to analyze sales trends and patterns based on geographic location (city), job types, and individual customers. Visualizing this data via customizable charts and graphs helps you easily identify high-performing areas, track job-specific profitability, and understand customer purchasing behaviors.

This detailed breakdown helps you make informed decisions to optimize sales strategies, target vital markets, and improve overall business performance.

Customized Reports

Customize reports to capture the data that matters most to your business with unparalleled flexibility. QuickBooks Enterprise Advanced Reporting allows you to modify over 200 built-in reports by applying filters, adding or removing data points, and incorporating custom fields to highlight the critical metrics essential for your operations.

Additionally, once you’ve customized a report as per your need, you can save it as a template for future use, enabling you to quickly and consistently generate the same detailed insights whenever needed.

Help Portal

The comprehensive help portal is a complete package for providing reporting support or if you wish to learn more about the tool. The help portal also includes easy-to-understand how-to-videos, case studies, tutorials, and documents to help you understand the tool better.

Versatility

The Advanced Reporting tool in QuickBooks Enterprise is exceedingly versatile. The tool is compatible with multiple industries, such as manufacturing, accounts, and more, so any business can use it regardless of the industry type.

Also, there is an option to create customized reports from scratch with charts, graphs, images, and other data.

Also Read: QuickBooks Online Vs QuickBooks Enterprises

Conclusion

QuickBooks Enterprise’s Advanced Reporting equips businesses with powerful tools to tailor and analyze data, enhancing decision-making and operational efficiency. By using Advanced Reporting features correctly and comprehensively, you can better understand your business performance and drive strategic growth.

If you want to learn how QuickBooks Enterprise with Advanced Reporting is the right solution for your business or looking to host QuickBooks Enterprise in the cloud, reach out to one of our Solutions Consultants at +1-855-223-4887 for a free consultation.