Update: This article was last updated on 6th May 2020 to reflect the accuracy and up-to-date information on the page.
Have the complex IT issues taken away your accounting ease and productivity?
‘Yes’ is quite a common answer from an accountant or a CPA who spends a considerable part of his time in dealing with the cropping technical issues. In such a fast-paced accounting business world, it is mandatory to gain a distinguished stand. The trend to offer services in traditional style obsessed with insignificant services has fled away.
Nowadays, customers expect quick and effective services to meet their core requirements, and when the task clubs the accuracy, speed, and time constraints, even a small technical issue can ruin all plans. This is where QuickBooks Hosting emerges as a solution.
This service not only offers a flawless virtual work environment to accounting users but also contributes to fiscal benefits in a number of ways. Here are five smart ways in which QuickBooks Hosting helps save expenses.
1. Reduced Paper Usage
QuickBooks has replaced the traditional method of accounting that involved the use of pen and paper. Paper-based accounting often causes errors, which further leads to the inefficiency of the workflow. The invoices and bills generated and emailed in the soft copies not only save money from printing bulk of paper but also contribute to a green environment.
Hosting QuickBooks on the cloud further enables users to collaborate on a common platform wherein they can access, edit, and modify files in real-time. There’s no need to send in hard copies of updated documents every time to the teammates.
2. Saves Hiring Costs
QuickBooks is so easy to learn that any person can easily perform the required actions. Taxation reports can be generated by simply fetching report options and can be readily produced for taxation purposes. QuickBooks hosting increases efficiency by saving the time otherwise invested in solving IT puzzles and, thus, saves the cost of excessive hiring for the same amount of work that can be handled by a single accounting person.
QuickBooks Hosting also allows businesses to monitor the workflow and get real-time updates. Decision-makers of a company can control user permissions easily from a single dashboard. It further enables them to outsource accounting and tax-related services without compromising the privacy of the information.
3. Minimized Staffing Requirements
QuickBooks cloud hosting eliminates the requirement of an IT team to set up the in-house server, make multiple connections to individual computers, troubleshoot the sudden breakdowns, and schedule regular updates of hardware and software. All these activities can be taken care of by the third-party host delivering remote services at no extra cost apart from the monthly payment.
The user does not have to keep several copies of databases at multiple locations. It saves the cost of setting up and utilizing the various storage and backup devices. QuickBooks hosting providers store complete data backup at multiple locations so that the entire data can be retrieved unharmed in the event of a crisis. It eliminates the cost of buying and maintaining local servers. However, users have a choice to store backups of their crucial financial data on their local devices as well.
Moreover, competent cloud hosting providers also implement various security measures to safeguard company information from various malicious and accidental threats. Some of the significant security measures include end-to-end data encryption, anti-virus, anti-malware, firewalls, multi-level authentication, DoS (Denial of Service) prevention, Intrusion Detection and Prevention System (IDPS), and regular backups. Hence, there is no need to hire in-house cybersecurity professional.
4. Remote Access
Commuting to and fro from the office each day can reduce the efficiency and productivity of employees. QuickBooks Hosting allows access to the business data from any remote location at any time and from any internet-connected device. It further promotes employee-friendly policies such as work-from-home.
Moreover, in the case of a global team, users can collaborate from anywhere around the world. It eliminates any geographical boundaries and increases productivity. These arrangements help reduce traveling costs and also save time. Hence, businesses can focus more on their core competencies and improve the client satisfaction rate.
5. Scalable Resources
It is quite a hefty expenditure to own a server, especially for a medium and small-sized business. Owning a server needs expensive equipment and extra technical staffing that is well-versed in all IT techniques. With QuickBooks Hosting, this expense can be saved as most of the equipment is held by the service provider.
The user just needs to access his QB application through remote server details using any digital device supporting the internet. Secure data access with boundless bandwidth and storage space is the responsibility of the service provider.
Moreover, most of the cloud hosting providers offer pay-as-per-usage pricing plans so that users pay for only those resources that are utilized by them. One can easily upscale and downscale these resources whenever required.
QuickBooks Hosting can bring about a revolutionary growth in your accounting business by cutting down the recurring expenses while at the same time offering an exclusive and hassle-free, work-from-anywhere-anytime environment.
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