Managing remote workers can be extremely challenging. Implementing proper software solutions and tools can help to manage employees easily and improve their productivity.
A recent survey report revealed that many remote employees are unable to work efficiently. Managers need to adjust their approach to work and simplify the management complexities created in an environment supporting remote connections to employees.
However, benefits such as better retention rate and enhanced productivity typically overshadow the potential disadvantages created while offering remote connections to team and employees. Here are some tips to ensure that remote workers’ efficiency is not affected in any way:
1. Give Importance to Evaluation and Accountability
Some of the members may log in at five in morning or plug-in at eight in the night. Assessing remote workers can be a daunting task as they have varying working schedule.
Focussing on the statistics and performance metrics can help better to evaluate the remote workers’ performance. Work can be evaluated after setting clear objective developed after taking input from the remote workers. Eventually, this results in more engaged workers.
2. Build a Good Office Rapport
A virtual workplace requires intense efforts to build a strong rapport. Whether it’s featuring individual employees in the monthly newsletter or hosting an online hangout, find ways to bolster ties among all remote workers.
Scheduling monthly or weekly face-to-face meetings can help to discuss business priorities better. Lunch or other group activity can be taken up for building a better staff bonding.
3. Use Better Collaboration Tools to Share Knowledge
The emergence of various technologies and collaboration tools has simplified the process of knowledge sharing. Video and screen capturing tools enable video sharing with other team members sitting at remote locations.
Video conferencing can help users to collaborate easily, brainstorm on a whiteboard, share screens and instantly resolve issues related to expense tracking, and payroll management. This enables better collaboration and efficient handling of financial data.
4. Conduct Diligent Analysis
Employees’ activities must be analyzed regularly. Keep a check on employees responding late to emails, phone calls or instant messages. Performance of resources should be analyzed and the highest performing employee must be rewarded.
You can identify the workers who miss the deadlines and turn in sloppy work. This will help in weeding out those members of the organization who are appearing to be counter-productive.
5. Connect Staff to Right Resources at Right Time
Time zone must fit the work schedule. Try to avoid assigning tasks to employees working in different routines. This leaves team members perpetually in the hurry-up-and-wait-cycle, as their fellow mates are half a world away completing their part of a project.
Tools like share point can be used to connect users’ with useful resources. It ensures employees have access to up-to-date and accurate information.
6. Get Feedback from the Remote Staff
Take feedback from remote workers to build up better staff management process. Interact with employees directly to ensure the feedback received is accurate. Depending upon the feedback, offsite staff management can be improved.
Ask remote employees for their input on the challenges they’re facing and what they need to be more successful. Input from the remote employees regarding their problems can help them to learn what they need to be more productive.
7. Build an Encouraging Work-Environment
Distance dilutes the urgency of getting things done. A better engaging environment and active workforce can be build by exposing the team members to what exactly happening on-site. Team-based goals can be set and competitions can be conducted to encourage active engagement of the employees.
Mood-monitoring tool can help to judge the engagement levels of the remote workforce. This would also encourage self-awareness among the employees. It also helps in putting a face to the brand name, instilling loyalty and dedication in the employees.
Remote workforce can help businesses to create huge revenue if managed properly. Keeping employees informed and engaged can help to create a better workplace remotely. Additionally, motivating employees and promoting plenty of interactions can help businesses to build a better community of remote workforce. Analyzing the issues encountered by the remote employees as done for an in-house employee can help to manage employees easily.