Last updated on January 13th, 2023
No accountant had ever thought of encountering coronavirus pandemic in the middle of the hectic tax season. The coronavirus outbreak has taken epic proportions all across the world.
The last few weeks have made it clear that the situation is not going to be normal in the coming weeks (or months), even after the government taking all the necessary measures like lockdowns in major cities like New York, California, New Jersey, Illinois, and Connecticut.
To reduce the impact of COVID-19 situation on taxpayers, the IRS has recently extended the due date for filing tax returns and making tax payments from April 15 to July 15.
In this unprecedented moment, the businesses have two options – either panic or plan. Fortunately, most companies have quickly planned for such situations by adopting remote work and telecommuting.
Cloud Is ‘Hope’
According to OWLLabs, people who work from home are 24% more likely to feel happier and more productive at their jobs.
If you are going to set up a remote team for your accounting business in this COVID-19 situation, QuickBooks cloud hosting is as essential to success as a coffee machine at your office workplace.
QuickBooks Desktop is one of the most popular accounting software in small business and enterprise group to prepare business tax returns during tax season.
Moreover, when it is hosted on the cloud, it allows businesses to access, view, edit, and share QuickBooks files and accounting data in a scalable, secure, and cost-efficient manner.
QuickBooks hosting opens the doorway to remote working, which means your team members can create a distraction-free environment and become more productive from wherever they choose to work – home, a co-working space, or while traveling.
In this article, we will explore how you can successfully embrace remote working by incorporating QuickBooks cloud hosting in your accounting process.
Boost Collaboration Among Team
The ability to access and edit QuickBooks files remotely is important for accountants when working from home. QuickBooks, when hosted on the cloud, offers them the ability to share files in clients and edit the same in real-time.
You can pull the latest version of your accounting files and see the changes in real-time. It’s an efficient way for business owners or accounting managers to keep track of the pending and completed tasks in the busy tax season.
Now, your accounting team does not need to waste their time in sending the data back and forth via email or ask other team members for the data as there is no need for manual entries.
The time saved can be utilized in working more productively, meeting the deadlines, and serving the clients better.
Moreover, cloud is a flexible platform where you can host unlimited applications, along with QuickBooks, to create a complete virtual workspace. For example, if you use Lacerte Software to prepare and file tax returns, you can host it on the same cloud and integrate it with QuickBooks desktop software.
Security Offers Peace Of Mind
Whether you work on-premise or remotely, security is of utmost priority.
You might be wondering how QuickBooks hosting offers more security than the local IT setup?
Cloud is more secure as it is not susceptible to hardware failures and involves advanced and robust security controls such as access policies, firewalls, encryption, antivirus, and anti-malware, as compared to the traditional IT system.
Moreover, the best-in-class QuickBooks cloud hosting providers deploy all the necessary security measures to protect your accounting data from cyberthreats such as ransomware.
Another feature that has made cloud hosting a premium choice for QuickBooks is the infrastructural redundancy that makes it failure-poof. The data centers in which the QuickBooks is hosted deploy more than one piece of equipment to ensure continuous operations.
QuickBooks hosting enables your team to access your accounting data anytime, anywhere, while maintaining control and reducing risks. So, if there is an attempt of unauthorized access or a data breach, you can rest assured that your data is protected with real-time monitoring and advanced security mechanism.
Business Is Always Up and Running
Coronavirus has caused significant business disruption to a majority of companies. It has shown that if your business is not prepared for any disaster (be it natural or man-made), you cannot sustain business operations.
But, can QuickBooks on the cloud, ensure the continuity of accounting operations?
The competent QuickBooks hosting providers have a proactive approach and Business Continuity and Disaster Recovery (BCDR) policies in place, which ensure that regular operations will continue even in case of a disaster.
Since accounting is critical and can’t afford any downtime, cloud hosting providers replicate the entire process in multiple data servers (or backup servers), that too, in geographically separated locations.
Recommended Reading: [Ebook] How To Keep Accounting Operations Running During a Pandemic
For example, if your QuickBooks accounting data is stored in Chicago data center and if the data center goes down due to a disaster, you can resume your normal operations anytime as the cloud service provider gives you access to the backup servers in other data center location.
On the other hand, if your QuickBooks is installed locally, then the chances of data retrieval are less as your backup server is susceptible to the disaster itself.
QuickBooks hosting enables the business to keep critical data and applications secure and running, 24 x 7.
In the challenging time of a public health crisis, we don’t know what to expect in the future. However, we know that QuickBooks hosting on cloud is presenting businesses with some unique advantages such as “Remote Work” to fight this situation.
If you have any questions, connect with Ace Cloud Hosting’s Solution Consultant on 855-223-4887 to know how our cloud services can help you.
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