Last updated on July 18th, 2022
With over two million global customers, QuickBooks is a popular accounting software used by various industries. It has dramatically innovated the way organizations handle their accounting needs and bring a new level of productivity within their operations.
However, in recent times, with increasing numbers of cyber-incidents and significant data leaks, the security of QuickBooks data is also a major concern. Since accounting firms deal with critical financial data, it’s essential to take stringent security measures to safeguard it and protect the data integrity.
Cloud computing can help here. Apart from having stellar functionalities like accessibility on the go, multi-user collaboration, and rapid add-ons integrations, it also offers premium security features for QuickBooks data safety.
Here are the key security features of the cloud, detailing why it is an excellent choice for hosting QuickBooks software and data.
One of the biggest concerns with the security of QB data is the lack of control. In a traditional setup, all the information is saved locally, which can be conveniently retrieved if the system storing it is compromised.
It is also difficult for you to limit its accessibility as an employee or a visitor has a higher chance of physically accessing the system. And, even if you put up a password, what if the hard disk is stolen?
In cloud computing, all the information is housed off-site at the data center; accessing it is comparatively more complicated than the local storage.
It also allows you to segregate your data and maintain its privacy virtually. Since a unique authorization controls access to the data, you can limit its visibility and assign it to different personnel based on their roles.
Although digitizing data transcends the paper-prone vulnerabilities and significantly enhances its longevity, it has its limitations. It can be easily damaged or get permanently lost if the device storing is destroyed or malfunctions.
And even if you employ backup software and take regular backups, there are several associated risks with it. Your backing software could crash without you noticing it, or your technical staff may lack the necessary expertise to properly backup your data.
Storing data in the cloud allows you to bring reliability to your data-handling tasks and secure your data. Cloud service providers employ experienced IT personnel who run backup scans on a timely basis and regularly monitor the process.
Top-Grade Data Servers
Another issue concerning the security of QuickBooks data is the extent of storage measures taken. While conventional methods for storing data involve stockpiling information in-house, employing premium security measures for them is rather costly and puts substantial pressure on your financial resources.
In the long run, you may be forced to compromise with cheaper options and thus make your data vulnerable once more.
Investing in the cloud allows you to get quality security facilities at economical prices. All the data centers that host QuickBooks are classified as Tier 3+ or above.
These are top-grade data servers, which have an array of security features like comprehensive CCTV surveillance, armed guards for physical security, specialized entry cards, modern anti-hacking solutions, firewalls, and biometric verification for better security.
Up-To-Date IT Infrastructure
With cyberattacks increasing every day, it is essential to have an up-to-date IT infrastructure for protecting your data against modern hacking attempts.
However, most of the QuickBooks accounting data is still stored in an outdated terrestrial system, which is ineffective and vulnerable to the latest risks. They lack the integration with recent anti-hacking tools or have irregular security frameworks that can be easily accessed.
Cloud hosting allows your data to be housed in the latest IT infrastructure, which has been designed to withstand modern hacking attempts.
It has high-quality enterprise-level firewalls, antivirus software, and the latest IDS/IPS software for effectively safeguarding your data. Also, some cloud service providers even employ AI tools to monitor the security flow in your server and identify any critical loopholes for further enhancing the security of your data.
Quality Technical Expertise
When it comes to implementing security solutions, quality can make a significant difference. While an accounting firm is apt at devising complex financial strategies and helping customers make the optimum use of their fiscal resources, it may not be best when it comes to handling cybersecurity.
It must have an experienced IT staff for supervising and managing the security responsibility of its infrastructure.
A cloud service provider invests considerably in maintaining the integrity of their cloud services. They employ experienced personnel who are well-versed with modern methodology and follow current security practices.
These experts conduct timely security audits, monitor suspicious activities, install the latest upgrades, and patch vulnerabilities. They also help develop a multi-tier safety system in which even if one security layer is broken, a hacking attempt can be stopped at another.
Adherence With Multiple Compliances
Perhaps, this is one of the biggest advantages of using the cloud for storing the QB data. To combat the increasing cybercrimes and protect consumer rights, various sets of guidelines or compliances have been developed for enhancing the security perimeters of multiple industries around the world.
These standards have been designed so that, if followed, they boost the security measures of the compliant.
While a locally installed data server may adhere to one or two compliance standards at most, a cloud service provider adheres to multiple compliances for meeting the requirements of different industries.
This means, even if you need HIPAA and PCI-DSS compliance for your accounting firm, you get other compliance standards like ISO, SOC, GDPR too. And, since one needs to establish required security assurances to get certified, you get a well-developed security system in return.
The cloud has proved to be a game-changer in securing your QuickBooks data with its up-to-date offerings. Features like data backup, role-based access, and the latest security enhancements ensure that you can be relieved from worrying about data security and focus on other business operations.
Want to know how the cloud can help your business with QuickBooks data security? Get in touch with our Solutions Consultant at 855-223-4887.
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