What Hardware Equipment Do You Need to Create a Complete QB POS System?

QuickBooks Point of Sale, also known as QB POS, is a retail solution designed for small businesses such as retail stores, clothing outlets, food chains, and the like. It offers ease while managing inventory and customer orders with a tablet-compatible POS.

What Hardware Equipment Do You Need to Create a Complete QB POS System?The solution provides standard POS features such as payment processing along with advanced features such as storing customer data for tracking and analyzing their purchase history and patterns. But what are the system requirements to install QuickBooks POS?

System Requirements

  • Operating Systems: Windows 10, Windows 8.1, Windows 7 SP1 all editions including 64-bit, Windows Server 2016, 2012 R2, 2011 SP1
  • Processor: Single user: 2GHz minimum (2.8GHz recommended); Multiple users: 2.8GHz processor (3.5GHz recommended)
  • RAM: Minimum – 4GB, Recommended – 8GB
  • Storage: 1GB

Note: A feasible alternative is to host your QuickBooks POS on the cloud as it offers better processing power, and the system can be scaled according to your needs instantly.

Hardware Equipment Needed to Create a Complete QuickBooks POS System

QuickBooks POS is a complete tool for inventory management, sales tracking, information management, and storing all such data securely. Still, to make the full use of its features and create a complete POS system for your retail outlet, you need compatible hardware equipment. The hardware equipment will save time, boost employee productivity, automate processes, and much more.

Let’s explore these types of equipment in detail:

1. Microsoft Surface Pro

Ever felt the need for a portable POS system? QuickBooks POS integrates with Microsoft Surface Pro to give you the freedom to move around your store. You can pick up your POS, complete your tasks with freedom, and save on counter space.

The integration of Microsoft Surface Pro and QuickBooks POS allows you to check inventory, create a purchase order, take payments, generate bills, work on back-office tasks, generate reports, and more from any place on the floor.

2. Barcode Scanner

Barcode scanners are often overlooked when building a POS system – they save time and are cost-effective. They eliminate the possibility of human data entry errors and are incredibly suited for use in the retail industry.

A barcode scanner that integrates with QB POS helps you streamline your overall processes. You can easily upload huge data loads while managing the inventory or billing a huge order – a barcode scanner enters all the information quickly.

3. Receipt Printer

In these digital times, some shoppers still prefer the old school physical copies of receipts. Integrate a receipt printer with your QuickBooks Point of Sale software to satisfy the needs of every customer.

You can connect the printer with any PC on the network for ease of use. It also allows you to print duplicate receipts (if needed), smooth cutting of receipts with auto-cutter, a simple USB interface, and drop-in paper loading.

4. Cash Drawer

Most retail stores use cash drawers to reduce their checkout time, segregate different currency notes, record sales, and track the transactions. Another feature enables it to connect to the receipt printer with a cable.

The integration of a suitable cash drawer with QuickBooks POS offers versatility at an entry-level price point. It is a safe method to handle cash as it opens only when the transaction is complete, and only then it receives a signal from the receipt printer.

5. Wireless Barcode Scanner

If you think that wired barcode scanners are old-school, QuickBooks Point of Sale allows you to integrate a wireless barcode scanner. It is a secure and better alternative offering a more extensive range of movement.

Most wireless barcode scanners use Bluetooth technology because of the ease of use they offer. They also provide greater flexibility and movability in terms of scanning items for billing or inventory management.

6. Pole Display

Pole displays are underutilized when it comes to customer satisfaction and integration with QuickBooks POS. They help the customers verify the prices before the final invoice is generated.

Most pole displays come with a bright fluorescent screen, which can be adjusted at different angles. There’s no need for an additional power source as most of them are USB-powered.

7. Pin Pad

There are high chances of using your PIN pad machine several times (maybe a 100) in a day as most customers prefer to use their credit cards to settle the bills. This where you need an integrated PIN pad with your QB POS.

A PIN pad is a convenient, hand-held device that accepts payments from customers using their debit and credit cards. It is also a handy tool while handling customer payments without any error during peak hours.


QuickBooks POS is a complete retail solution that businesses need. However, with the right equipment integration, it becomes even more powerful and increases customer satisfaction. If you feel that your system cannot handle the load and is making your employees less productive, try QuickBooks POS cloud solution.

Wish to create the perfect POS system for your business? Call our Solutions Consultant at 855-910-6927 to know more.

About Julie Watson

Julie is a dynamic professional with over 16 years of rich experience as a VDI and Application Hosting expert. At Ace Cloud Hosting, she humanizes disruptive and emerging remote working trends to help leaders discover new and better possibilities for digital transformation and innovation by using cloud solutions with an enterprise-class security approach. Beyond work, Julie is a passionate surfer.
On the weekend, you will find her hanging out with her family or surfing around the North Shore of Oahu.

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