Update: This article was last updated on 31st July 2019 to reflect the accuracy and up-to-date information on the page.
Accounting is the game of numbers and thus, requires great attention to play with. Most of the CPAs and accounting firms prefer using QuickBooks to do their work.
But IT errors can occur at any point in time while using this renowned accounting software. These errors are frustrating to deal and may take a considerable amount of time and effort to get resolved.
Still, the chance of problem resolution is bare minimum without getting the necessary help from IT experts.
QuickBooks Hosting is an advanced alternative to building a better accounting environment.
But it makes a lot of accountants think why they should switch from the desktop version of QuickBooks to cloud-hosted QuickBooks.
If you are also an accountant, here is what you need to know about choosing QuickBooks hosting –
1. Remote Accessibility
Using the desktop version of QuickBooks limits an individual to work at the computer system only.
No matter how much important work he/she has, one needs to return to the computer to get it done.
At the other end, hosting QuickBooks on the cloud gives a new edge to the accounting operations. When hosted on the cloud, the software and data can be easily accessed from anywhere and at any time, being a part of the centralized database.
Multiple users can work on the same data files simultaneously using cloud technology.
Furthermore, the chosen cloud solution provider offers support services for all the IT related hassles that may occur.
2. Data Security
While using the desktop version of QuickBooks, the users are responsible for ensuring the security of data files and software. So, the risk of data theft or loss is higher.
If you set up an in-house server to keep the data safe, you need to invest in several security measures, which is generally not feasible for a small accounting firm.
QuickBooks hosting is a good option for such needs. The application and data are hosted on the remote servers of the cloud solution provider you choose. It ensures complete protection of data made possible through several security methods.
3. Data Recovery
While using the desktop version of QuickBooks, you may lose your data in some situations and won’t get it recovered.
For instance, your computer can crash at any instant, and it becomes nearly impossible to get the data back.
Recommended Reading: Criticality of Accounting Operations and Why Continuity is Required
But with QuickBooks cloud hosting, the risk of data loss gets minimized. The cloud service providers save their clients’ data in several remote locations. In case of any disruptive event, the data can be easily recovered without causing much inconvenience or delay.
4. Flexibility to Do Work
While using the desktop version of QuickBooks, you cannot ask for flexibility to work from home or remote locations.
Maintaining balance sheets, creating financial statements, sharing reports to the clients, etc., you need to be in your office to get your work done.
In case you couldn’t get the job done on time as required, the work will surely hamper.
With the cloud hosting solutions, you and your clients can be on the same page about the work. You can give them authorized access to the cloud-hosted data to view the job done. This will simplify the tasks at hand for you, thus giving you more flexibility at work.
As detailed above, accountants can get maximum advantages of using cloud technology and host QuickBooks on the cloud.
Desktop accounting is also suitable for them. But the cloud solutions make it even simpler for them to handle the work-related challenges.
If you want to get your QuickBooks hosted on the cloud, connect with a Solution Consultant now at 855-362-3703.
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