The emergence of new-age technology, such as cloud computing and AI, has completely changed the way businesses operate these days. In order to serve the increasing and ever-changing demands of their clients and have a competitive edge in the market, more and more industries are making a digital shift from traditional processes.
According to a forecast by Gartner, the worldwide public cloud market will reach $266.4 billion in 2020.
Organizations are realizing the flexibility and scalability benefits that cloud brings to the table. Hence, to optimize their processes, businesses are relying on different cloud-based solutions to manage their accounting needs. One such solution is QuickBooks Hosting.
QuickBooks is a versatile software that is predominantly used by small and mid-sized businesses to manage invoices, payrolls, bills, and other financial tasks. Hosting QuickBooks on the cloud enhances its features and adds value to the business by offering mobility, multi-user collaboration, and more. Various cloud providers in the market offer QuickBooks hosting services to customers at low prices.
Here’s why hosting QuickBooks on the cloud is a must for every business in the year 2020:
Table of Contents
1. Real-Time Data Accessibility
Hosting QuickBooks on cloud eliminates the need to come down to the office every single day to access the business data. It enables users to access data remotely at any given time just by logging into the cloud with the right credentials.
QuickBooks Hosting also makes the work-from-home process for businesses feasible, since the financial data can be accessed and modified on the go. It further helps to manage time efficiently as different factors like commuting back and forth from the office are reduced. This aspect improves the productivity and the satisfaction rate among employees.
The real-time access to the business data also improves the transparency of the outsourcing process. Cloud hosting helps to implement a better monitoring system so that the integrity and privacy of critical information are maintained.
2. Easy Team Collaboration
Every business demands joint efforts from its employees in order to grow. Hence, to ease this process, QuickBooks Hosting enables multiple users to collaborate on a single file and co-work on the same assignment.
The team of CPAs, accountants, tax professionals, and other stakeholders can access any file simultaneously, which is stored on a common platform. It also allows various decision-makers and employees to communicate with clients and share data to plan the financial budget or file tax returns.
QuickBooks on cloud also reduces the chances of committing errors. Users can access the centralized platform to edit, upload, or share information. This ensures that there is no redundancy, and a single version of each document exists for further reference.
Moreover, QuickBooks Hosting providers deploy HPC (High-Performance Computing) servers to carry out multiple tasks simultaneously without compromising with the performance.
3. Enhanced Security
The security of data is one of the biggest concerns for an organization. QuickBooks Hosting on cloud means that the accounting software and data are stored in off-site data centers, which protects it from any accidental losses such as, hardware theft, physical damage, and more on the local premises.
Most of the QuickBooks Hosting providers also implement advanced security measures to safeguard sensitive company data. Some of the measures taken by the providers to ensure an optimum level of protection include:
- End-to-end data encryption
- Multiple firewalls
- Intrusion Detection and Prevention System (IDS/IPS)
- Multi-factor authentication
- DDoS protection
- Antivirus and anti-malware system
Furthermore, the data is backed up automatically on a regular basis by the cloud service provider so there is no possibility of data loss.
4. High Server Availability
Businesses need their services to be always up and running. Hosted QuickBooks ensures that the cloud servers are accessible all the time. A competent hosting provider offers the maximum possible uptime guarantee to its users. It is advisable to opt for the service provider that promises at least a 99.99% uptime guarantee in their SLA (Service Level Agreement).
Some of the cloud hosting providers offer Business Continuity and Disaster Recovery (BCDR) service wherein, the data is replicated at different locations in multiple data centers. It ensures that there is no disruption in the services, even in the case of a natural disaster.
5. Seamless Integration
There is a plethora of third-party add-ons that are integrated with QuickBooks Desktop to extend its functionality. For example, QB integrates with QuickBooks Time for time tracking and creating a detailed invoices report.
However, installing multiple applications on the local system can restrict the performance due to the availability of limited resources like RAM and storage space. The QuickBooks hosting provider enables seamless integration of any number of add-ons with the software by offering scalable solutions for the resources required.
6. Controlled Expenses
Every business seeks ways to cut down its operational costs. With QuickBooks Hosting, users can expect a noticeable reduction in expenses. Unlike traditional on-site storage servers, cloud hosting eliminates the additional cost required for deploying and maintaining an in-house infrastructure for the servers.
Also, QuickBooks Hosting providers offer pay-as-per-usage options wherein users can easily upscale or downscale resources depending upon their requirements and pay for only what they are utilizing. Furthermore, the power of cloud technology enables businesses to implement various policies like BYOD (Bring Your Own Device) that reduces the cost of purchasing and maintaining the hardware.
7. Dedicated Support System
IT-related issues can occur at any time. Therefore, QuickBooks Hosting providers provide a committed team to troubleshoot any such problems and keep the business process going. Most of the providers offer round-the-clock via call, chat, or/ and email.
It further replaces the need to hire a team of IT-experts to fix each issue. In the case of QuickBooks Hosting, the entire infrastructure is monitored 24/7 to avoid any disruptions.
To Sum It Up
It is undeniable that hosting QuickBooks on cloud offers many perks, including data security, uptime, and scalability, to businesses of all sizes. It is a one-stop solution that can deliver results to give a competitive edge in the market in the year 2020.
To know more about QuickBooks Hosting, contact our Solutions Consultant at 855-223-4887.