Update: This article was last updated on 21st May 2020 to reflect the accuracy and up-to-date information on the page.
With acquaintance to the cloud and hosted service benefits, accountants are now rapidly considering it profitable in terms of expenses and time savings to make a move to remotely managed cloud services.
QuickBooks cloud hosting is a cloud service that enables individual accountants and accounting firms with the power to manage all their fiscal entries and reports in QuickBooks from anyplace, anytime while reducing their dependency on a single hardware and single point of data storage that is vulnerable to varying levels of risks.
QuickBooks cloud hosting model can be understood in terms of the established infrastructure.
A) Main Server
This server is the central point of access. The client’s QuickBooks files and data are saved on the main (or primary) server where the application is installed, and server space is allotted to the client for performing his crucial business operations through remote access.
This is the most reliable point of data access when instantaneously updated statistics are required for important business decisions.
B) Backup Servers
The data backend of the main server is connected to various other servers that are set up at geographically distant places. These servers work on varied protocols of data storage. Most of the sophisticatedly arranged hosted providers set up the two varied protocols on at least two different servers. The general structure is as follows:
1. Backup Server A
This server works on an incremental data backup protocol. This type of backup is termed as a full backup and is taken at one particular time in a day. Each day, this backup adds all the new data since the last full backup and then discards the last held backup that is generally greater than a week old.
2. Backup Server B
This server works on a decremental data backup protocol. This is known as partial data backup, and it commits all data changes made to the server since the last checkpoint of data. This protocol generally runs through the day or at a pre-defined time during a particular day.
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This type of backup is meant for the security and reliability of the client’s crucial hosted QuickBooks data. In case due to any calamity, the customer loses his important business data, he calls for a compressed backup copy of his data to resume work from the last checkpoint of stored data.
This data might not be in its latest form but is consistent until the point to which it is available. Besides, what else can anyone expect in such a data crisis situation?
It ensures business continuity even when one of the servers is down. These servers provide the maximum availability of the application. Most of the reliable QuickBooks hosting providers offer up to 99.999% uptime guarantee, as mentioned in their SLA (Server Level Agreement).
C) Local System
This is the third and least reliable type of data storage since it can often lead to inconsistency. Saving data on the local system as a backup is one of the tasks accountants love to do. However, this data may get outdated when not backed on a daily basis.
Now, the biggest problem arises when clients start working on the data file that they have locally saved. This problem states a big threat to the consistency of transactions, especially when that particular QB file is being modified by multiple users in real-time.
The backed-up copy on the local system will not be saving the changes made by the other users and will thus leave the work performed offline as unaccountable.
Additionally, multiple versions of a single file will be created if the data is shared through emails. It can further lead to an increase in errors while accomplishing financial tasks.
QuickBooks data is crucial for every business. Hosting the accounting application on the cloud ensures high availability and security of data from accidental losses. It also eliminates the need to invest in and maintain in-house servers. Hence, it saves a massive amount of time, money, and effort for the same.
Furthermore, maintaining multiple copies of fiscal data ensures information is retrieved without compromising with its availability and confidentiality.
Want to know more about QuickBooks Cloud Backups? Contact our Solutions Consultant at 855-879-5481.
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