Last updated on July 18th, 2022
The ultimate goal of any business owner is to take their business idea towards success, which is not a piece of cake. It takes a lot of efforts, teamwork, and a healthy workplace to make your business a success.
With the rapid change in industries and markets, it becomes essential for entrepreneurs to pace up with the changing technology in order to sustain in the market.
Office 365 is one such application suite, which can create a difference, and help you take your business to great heights.
Microsoft Office 365 (O365) was launched in 2011 with the aim of helping the entrepreneurs create a better workplace for their business. It is an online version of the desktop-based Microsoft Office suite which runs on a cloud-based model.
O365 comes with a comprehensive suite of tools and services, such as email, collaboration, and social network, to help you in better data management and hassle-free communication.
Let us see a few ways how MS Office 365 can help boost your business productivity.
1. Accessible Anytime and Anywhere
One of the significant aspects of O365 is that it is on cloud. This gives you the ability to access Office 365 applications and data from anywhere and at any time given that you have Internet access. Moreover, it gives you the liberty to access these applications on five different devices per user, which will all be synced together.
These features allow you to work from multiple locations, from remote areas, and even when you are traveling. Office 365 is specifically very useful for companies with branches across multiple geographies.
Hence, if you travel from one branch to the other, you can still have access to your files. This keeps your business running and increases the productivity of your work.
2. Teamwork and Collaboration
Office 365 makes working in teams very easy. Microsoft Office 365 is very communication centric. Hence, it provides you with efficient tools to communicate both inside and outside your company.
Being on the cloud platform allows you to view, edit, and work on the same document as your colleagues. So, you can have many people working on the same document, which prevents the creation of multiple copies of the same document.
You can also share the files by giving direct access of Office 365 rather than sending it as an attachment over email. In short, Office 365 suite provides a common workplace for you and your colleagues.
3. Familiar Tools
Office 365 provides you with the familiar tools and services that you have been using all your life, such as – Word, Excel, PowerPoint, etc.
Microsoft provides you a platform where you can integrate all these tools and work easily. This makes it easy for you and your employees to accomplish your tasks in one place, and also reduces the training period for newcomers.
Apart from these tools, you also get additional tools such as – Exchange, SharePoint, Skype for Business, etc. which help increase your business productivity.
4. Always Up To Date
Purchasing licenses for all the new updates and versions of Office 365 is not an issue. Microsoft provides automatic updates of all its applications and software without any extra charge.
This means that once you have purchased Office 365, you do not have to worry about paying every time a new update is launched. This not only reduces the stress of licensing but also helps you keep your business up to date with all new features of Office 365.
5. Flexibility and Scalability
Another great advantage of using MS Office 365 is that it is totally flexible. Office 365 offers various pricing plans from which you can choose according to your business needs.
It also offers add-on such as Translator, Pexels, and Grammarly, etc. which you can integrate with Office application according to your needs. Further, you are not forced into any contract as you have the flexibility to pay either monthly or yearly. This also avoids any unpredictable cost at the end of every month or year.
This feature of Office 365 also helps you scale your business up and down without any restrictions.
6. Expert Support for Your Business
Microsoft professionals are available 24*7 to solve your queries at every step. Starting from information about Office 365 before purchasing to any technical support you need while using it, their staff is always available over phone or web.
Thus, your business is not affected by any minor or major problem and is always up and running.
7. Enterprise-Level Security
With the number of cyber threats increasing every day, cybersecurity is a very big concern for businesses.
To counter these threats, MS Office 365 provides you with built-in security features to protect your data and information from any external threats. Office 365 does this in many ways and at various levels.
The physical servers of Office 365 are highly secured, and their locations are not disclosed to the public. It further gives you the option of wiping off all your data from a device in case you lose that particular device, but you can still access it on your other devices.
In Office 365, your data is always encrypted using BitLocker, SSL over HTTP, and IRM to ensure that no other person can get access to your data. Microsoft also uses Advanced Threat Analytics (ATA) and Machine Learning to detect any suspicious activity on your server.
All the features mentioned above ensure that users can focus on their work without worrying about the safety and security of their information and data on the Office 365 server.
A Complete Package
Thus, we see how Office 365 is a complete package for a business. Statistics show that there are over 155 million office 365 Business users currently, which means every 1 in 5 corporate employees now uses this suite to increase their work efficiency. So, switch to Office 365 and make your business a big success.
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