Top Keyboard Shortcuts For QuickBooks Desktop For Mac

Accountants are busy handling multiple clients on a daily basis. They cater to the needs of numerous clients, work late hours, and keep track of every small financial transaction. With so much data to take care of, there has to be a way to do things quicker.

Top Keyboard Shortcuts For QuickBooks Desktop For MacUsing QuickBooks Desktop for Mac can be your first step towards handling your work better.

However, for greater efficiency, it also offers keyboard shortcuts to get the work done. At first, it may seem like putting in a lot of effort to remember the keys and combinations, but once you get a hold of it, you save a lot of time and effort. Also, you’ll automatically develop a habit of using shortcuts if you use computers every day.

What Are Keyboard Shortcuts?

Keyboard shortcuts are a combination of keys that enable you to perform a specific computer function with ease when pressed together. The common shortcuts that almost every computer user (even if they do not use shortcuts much) is aware of are Ctrl+C (copy) and Ctrl+V (paste) for a PC or CMD+C and CMD+V for Mac.

List Of Keyboard Shortcuts for QuickBooks Desktop for Mac

Keyboard shortcuts work with most apps, and QuickBooks Desktop for Mac is no exception. This list of keyboard shortcuts for QuickBooks Desktop for Mac will make your life easier when you start using them.

General Shortcut
QuickBooks > Preferences Command-, (comma)
QuickBooks > Hide QuickBooks Command-H
QuickBooks > Hide Others Option-Command-H
QuickBooks > Quit QuickBooks Command-Q
File > New Company Option-Command-N
File > Open Company Command-O
File > Close Company Option-Command-W
File > Close window Command-W
File > Print Command-P
Window > Minimize Command-M
Help > QuickBooks Help Command-?
Display contextual menu Control-click
Display product and company file information Command-1
Editing Shortcut
Edit > Undo Command-Z
Edit > Cut Command-X
Edit > Copy Command-C
Edit > Paste Command-V
Edit > Insert Line Command-Y
Edit > Delete Line Command-B
Edit > Edit Command-E
Edit > New Command-N
Edit > Delete Command-D
Edit > Memorize Command-+ (plus)
Edit > Transaction History Command-U
Edit > Copy Transaction Option-Command-C
Edit > Go To Transfer Command-G
Edit > Show List Command-L
Edit > Use Register Command-R
Edit > Find Command-F
Delete character to left of insertion point Delete
Increase check or other form number by one + (plus key)
Decrease check or other form number by one – (minus key)
Cancel Command-. (period)
Activities Shortcut
Lists > Chart of Accounts Shift-Command-A
Lists > Customer:Jobs Shift-Command-J
Lists > Employees Shift-Command-E
Lists > Items Shift-Command-I
Lists > Memorized Transactions Shift-Command-M
Lists > Vendors Shift-Command-V
Customers > Create Invoices Command-I
Banking > Write Checks Command-K
Reports > Transaction Journal Command-T
Moving around a window Shortcut
Next field Tab
Previous field Shift–Tab
Report column to the right Right Arrow
Report column to the left Left Arrow
Report row below online below in form detail area Down Arrow
Report row above online above in the form detail area Up Arrow
Display list if the cursor is in the combo box field like the Customer: Job field in the Create Invoices window Note: This keyboard shortcut may interfere with the same shortcut used in the Mac OS program Spaces. To prevent this, go to the Mac OS system preferences and change the keystrokes for Spaces. Control–Down Arrow
Down one screen PgDn
Up one screen PgUp
First item on list or first transaction of a month in register Command-PgUp*
Last item on list or first transaction of a month in register Command-PgDn*
First transaction in the register Command-Home*
Last transaction in the register Command-End*
Close all windows in QuickBooks Shift-+ click the close box
Dates Shortcut
Next day + (plus key)
Previous day – (minus key)
Today t
First day of the week w
Last day of the week k
First day of the month m
Last day of the month h
First day of the year y
Last day of the year r


This is not a full list of keyboard shortcuts for QuickBooks Desktop for Mac. This list contains some of the most useful shortcuts. Learn and use the shortcuts that are suitable for you and enhance your productivity.

If you want to know more about QuickBooks Desktop for Mac, get in touch with our Solutions Consultant at 855-223-4887.

About Julie Watson

Julie is a dynamic professional with over 16 years of rich experience as a VDI and Application Hosting expert. At Ace Cloud Hosting, she humanizes disruptive and emerging remote working trends to help leaders discover new and better possibilities for digital transformation and innovation by using cloud solutions with an enterprise-class security approach. Beyond work, Julie is a passionate surfer.
On the weekend, you will find her hanging out with her family or surfing around the North Shore of Oahu.

Find Julie Watson on:

Leave a Reply

Your email address will not be published. Required fields are marked *


Copy link