Top 10 Email Templates For Every Accounting Business Owner

Last updated on February 13th, 2023

Emails are one of the most common and important means of communication for any business. It is one of the easiest ways to get in touch with people from anywhere around the globe.

Every email you write creates a first impression of you and your work and plays an essential role in persuading the receiver to read and further communicate with you.

A positive response to your emails depends on the quality of what you write. As a result, it is extremely important to write professional and convincing emails.

Are you an accountant, a CPA, or an accounting firm owner and do not have time to write a new email for every occasion? Don’t worry!

We have made this work easier for you by putting together a collection of 10 tested email templates for every situation that you can use to get a positive response.

Table of Contents

10 Best Email Template Examples for Accountants

Here are 10 best Accountant templates that will save you time. Have a look.

Template 1. Company Introduction Email Template

The introductory email often makes the first impression on potential clients. This email template will help you do the same.

Subject – Looking for accounting services?

Dear [Name]

I am reaching out to businesses like yours to offer professional accounting services.

As you know, accounting plays a major role in every business like yours; availing expert accounting advice can be very beneficial.

Our company, [Name of Company], is based in [Location]. We are a group of professional accountants known for providing top-notch accounting services all across the globe. We currently have a 500+ client base from various industries enjoying our services.

We are offering 5 free accounting consultation sessions before signing up for our services for our new customers. If you would like to use our accounting sessions, do call us on [Contact Number], or write us an email on [Email ID].

PFA a brief about our company and our services.

We look forward to having you as our esteemed client.

Thanks and Regards
[Name]
[Designation]
[Company]
[Contact Information]

Template 2. First Time Client Introduction Email Template

When a customer signs up to your services, it is very important to welcome him/her into your company to build a healthy client relationship.

Here is an email template that will help you do so.

Subject – Welcome to [Name of Company]

Dear [Name]

Thank you for signing up for our accounting services. We are happy to have you as a part of our journey.

Following are your sign up details – [If any]

We assure you to offer our best services.

If you face any difficulties, do contact us at [Contact Number], or write us an email at [Email ID].

We look forward to working with you.

Thanks and Regards
[Name]
[Designation]
[Company]
[Contact Information]

Template 3. New Product/Service Introduction Email Template

It is important to inform your existing clients if you are launching a new product or service. So, here is an email template that will help you do so.

Subject – New [Name of product/service]

Dear [Name]

As a user of our services, you will be happy to know that we have launched a new product/service, [Name of product/service]. Under this service/product, you will enjoy the following features –

[Mention all feature/benefits]

As an introductory offer for our existing clients, we are offering a free trial for 15 days. Do revert to this email if you wish to use our new service.

Check out this link to know more about this – [Insert Link]

Hope you enjoy our new service/product.

Thanks and Regards
[Name]
[Designation]
[Company]
[Contact Information]

Template 4. Guest Post Pitch Email Template

In an accounting business, you want more people to know about your services. Writing guest posts on relevant websites such as accounting magazines is one way of doing this. This email template will help you reach out to prospective websites for posting guest blogs.

Subject – Guest Post Outreach

Dear [Name]

My name is [Name]. I work as a senior accountant in [Name of Company]. I am also an enthusiastic reader and writer.

I have been following your accounting blogs for quite some time now and I am writing to you because I have some really interesting content ideas that will be perfect for your audience.

Here are a few topics that I am currently working on-

– [Topic 1]
– [Topic 2]
– [Topic 3]

Let me know what you think.

Hoping for a positive response.

Thanks and Regards
[Name]
[Designation]
[Company]
[Contact Information]

Template 5. Follow Up Email Template

When you haven’t heard back about your previous email, it is important for you to follow up for a response. Here is a template for the same.

Subject – Follow up to previous email

Dear [Name]

I had sent an email regarding [describe previous email] last week, but haven’t heard back from you yet.

This is just a follow up in case you missed the previous email.

Looking forward to hearing from you.

Thanks and Regards
[Name]
[Designation]
[Company]
[Contact Information]

Template 6. Reaching Out To Referral Clients

On many occasions, you might meet and interact with various people who can turn out to be a prospective client. Here is an email template on how to get in touch with them.

Subject – Met you at the accounting conference

Dear [Name]

We met last week at the accounting conference at [Location]. This is a follow up email about the same.

As per our conversation the other day, I thought you might be interested in trying out our accounting services.

Our company, [Name of Company], is based in [Location]. We are a group of professional accountants known for providing top notch accounting services all across the globe. We currently have a 500+ client base from various industries enjoying our services.

For our new customers, we are offering 5 free accounting consultation sessions before signing up for our services.

If you would like to use our accounting sessions, do call us on [Contact Number], or write us an email on [Email ID].

PFA a brief about our company and our services.

We look forward to having you as our esteemed client.

Thanks and Regards
[Name]
[Designation]
[Company]
[Contact Information]

Template 7. Partnership Outreach

Partnering with companies or people with the same ideologies is an amazing way of expanding your business. This email template will help you build profitable partnership.

Subject – Partnership Outreach

Dear [Name]

I am writing this email to extend a partnership opportunity with your esteemed company, [Name of their company].

Our company, [Name of Company], is based in [Location]. We are a group of professional accountants known for providing top-notch accounting services all across the globe. We currently have a 500+ client base from various industries enjoying our services.

As your company also deals in the accounting industry and is renowned across the globe, I feel a partnership would be beneficial for both of us and would help us grow.

PFA a brief about our company and our services.

If you are interested in this partnership, please contact us on [Contact Number], or write as at [Email ID]. We can discuss other things in person.

We look forward to working with you as partners.

Thanks and Regards
[Name]
[Designation]
[Company]
[Contact Information]

Template 8. Introducing Changed Policies (or to notify about any new) Email Template

As an accountant, it is your responsibility to keep your clients fully informed about any changes in the government or any other policies. Here is a template for the same.

Subject – Change in tax policies

Dear [Name]

The US government has recently changed the tax policies for the upcoming financial year, [Year]. Being our esteemed client, it is our responsibility to inform you about the same.

The attached document explains everything in detail. If you have any questions, you can call us at [Number], or send an email at [Email ID]. Don’t worry, we are here to help you with everything.

Thanks and Regards
[Name]
[Designation]
[Company]
[Contact Information]

Template 9. Change In Person of Contact Email Template (Or change in the company’s board)

If anyone leaves your company, it is important to inform your clients about the change in the Person of Contact. Here is a template that will help with the same.

Subject – Change in Person Of Contact

Dear [Name]

I am writing this email to inform you that [Name of person], who dealt with your business’s accounts is now leaving the company due to personal reasons. However, you don’t have to worry.

We are allocating a new highly qualified accountant, [Name], to manage your accounts and auditing. We assure you that there wouldn’t be any impact on our services. We will continue to serve you as before.

Here are the contact details of your new accountant –
[Contact Number]
[Email ID]

We look forward to continue providing our services to you.

Thanks and Regards
[Name]
[Designation]
[Company]
[Contact Information]

Template 10. Asking For Payment Email Template

You sometimes need to reach out to your clients asking for their payments without sounding rude. This email template will help you with that.

Subject – Payment due reminder

Dear [Name]

This is a reminder of your payment dues.

We have attached the invoice and have also uploaded the same on our client portal. Please clear your dues if you wish to continue with our services.

Thanks and Regards
[Name]
[Designation]
[Company]
[Contact Information]