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Update: This article was last updated on 22nd July 2019 to reflect the accuracy and up-to-date information on the page.
Accounting software plays a critical role to support the functioning of businesses. In a market flushed with a vast number of options, QuickBooks has several advantages over the others in assisting small, medium, and enterprise businesses with the accounting needs.
Most of the accounting professionals and businesses understand that QuickBooks Desktop accounting software makes a smart choice for them. However, the confusion with various versions leaves them without a real solution.
Let’s have a quick glance on the three versions of QuickBooks.
QuickBooks Pro – This version of QuickBooks caters to small business with up to 3 users. The two variants available – Pro and Pro Plus can help accounting professionals to organize their accounting, expenses and maximize tax deductions, among others.
QuickBooks Premier – It is suitable for small and mid-sized organizations with up to 5 users. With QB Premier, the businesses can easily track the inventory items, manage the balance sheets, and categorize the financial data by departments, location, among others.
QuickBooks Enterprise – With up to 40 active users, QuickBooks Enterprise serves a wide range of industries from contractor, non-profits, and retail to manufacturing and wholesale. Business owners can set roles and permissions for each user according to their process and create advanced reports.
In the table below, we compare the various versions of QuickBooks Desktop for Windows: Pro, Premier, and Enterprise.
| Features | Pro | Premier | Enterprise |
| Max. Number of Users | 3 | 5 | 30 |
| Data File Size Upto | 150-200 MB | 150-200 MB | 1 GB |
| Automate or Customize Prices within QuickBooks | No | No | Available |
| Individual User Permission | Yes | Yes | Yes, with more advanced options |
| Card Payment Accepted | Yes | Yes | Preferred Rate |
| Anytime, Anywhere Access | With Hosting Service | With Hosting Service | With Hosting Service |
| Create Business Plan | No | Yes | Yes |
| Create Reports with QuickBooks Statement Writer | No | Limited to Accountants Only | Yes |
| Fixed Asset Tracking & Manager | No | Limited to Accountants Only | Yes |
| Predefined User Roles (14 in number) | No | No | Yes |
| Sales Forecast | No | Yes | Yes |
| Work on Multiple Company Files Simultaneously | No | Limited to Accountants Only | Yes |
| Create Purchase Orders | Yes | Yes | Yes |
| Import Data from Third-party Apps such as Excel, Outlook, Quicken | Yes | Yes | Yes |
| International Sales Tracking | Yes | Yes | Yes |
| Multiple Currency Expense Tracking | Yes | Yes | Yes |
| One-Click Reports | Yes | Yes | Yes |
| Tracking Inventory | Yes | Yes | Yes |
| Bin Location Tracking | No | No | Yes |
| Bar Code Capabilities Without Add-on | No | No | Yes |
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Features of QuickBooks Desktop vary with the different versions. Generally speaking, QuickBooks Pro is more of individual-oriented accounting software, and QuickBooks Enterprise means to serve the SMBs or accounting firms while QuickBooks Premier serves those lying in the middle range.
Even after choosing the appropriate QuickBooks version, there are certain tasks related to your business process that need to be completed. It is recommended to find suitable add-ons for the accounting requirements to help the users with such issues.
Moreover, hosting QuickBooks on the cloud can also optimize your process with various features such as automated backups, anytime anywhere access, device independence, etc.
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Deepanshu Gahlaut
Deepanshu Gahlaut is a digital marketer at Ace Cloud Hosting. The author of most recently published blogs -"Best Accounting Blogs To Read" and "QuickBooks Hosting Review 2020", he loves creating educational content for accounting and marketing professionals. When not absorbed in writing, Deepanshu loves reading, enjoys watching movies, and spends too much time reading about SEO.See more articles by: Deepanshu Gahlaut
Muller
5 years agoUndoubtedly, enterprise has more sophisticated inventory tracking reporting and related features. Also, it offers more advanced role-based specific user permission authority.
Willmot
5 years agoThe feature that enables to import data from third-party apps such as Outlook, Excel and Quicken streamlined accounts operation which played a critical role in functioning of my business.
Boren
5 years agoThis post simplified the process of choosing the best suitable version for my accounting process. Amazing new features such as print labels, filtered reports has helped to simplify many of my accounting operations.
Scott
5 years agoOne of the best feature — Batch deletion possible for bills, checks and invoices simplified billing process to a significant extent. Also, many other features are advantageous over other versions which aid in simplifying in time many of the accounting needs.
Nikolay
5 years agoI liked the Price level management feature the most as it lets you control, customize and automate your pricing right within QuickBooks. The hassle associated with manually updation are over. It helps to manage price rules your way.