Last updated on May 8th, 2023
When it comes to choosing the right accounting software for your business, Intuit’s QuickBooks is a top contender. However, within the QuickBooks ecosystem, there are different versions available, each catering to specific business needs and requirements. Among the most popular options are QuickBooks Pro, QuickBooks Premier, and QuickBooks Enterprise.

Understanding the differences between these versions is crucial for selecting the one that best aligns with your company’s size, industry, and accounting demands. In this article, we will delve into the distinctions between QuickBooks Pro, Premier, and Enterprise, highlighting their key features, functionalities, and target users. By the end, you’ll have a clearer understanding of which version suits your business’s unique accounting needs.

Accounting software is an integral part of any business as it plays a critical role in supporting the functioning of the company. QuickBooks, a product of Intuit, is an accounting program with several advantages compared to others that help small, medium, and enterprise businesses simplify their accounting tasks. In the article we have given comparison between QuickBooks Pro vs Premier vs Enterprise. 

Difference Between QuickBooks Pro, Premier, and Enterprise 

Most accounting professionals and businesses realize that QuickBooks Desktop is a smart choice for them. However, the confusion with various QuickBooks versions leaves them needing an appropriate solution. 

The three versions of QuickBooks, i.e., QuickBooks Pro, Premier, and Enterprise, have different feature sets and cater to different accounting requirements. 

Which QuickBooks Desktop Version Is Right for You?

Let’s have a quick glance at them! 

The table below compares the various versions of QuickBooks Desktop for Windows: Pro, Premier, and Enterprise editions. 

Features Pro Premier Enterprise
Max. Number of Users 3 5 4030
Data File Size Upto 150-200 MB 150-200 MB 1 GB
Price (Starting From) $399.99 $649.99 $892.50
Capability to Run Reports 100+ 150+ 200+
Industry-specific Features No Yes Yes
Automate or Customize Prices within QuickBooks No No Available
Individual User Permission Yes Yes Yes, with more advanced options
Card Payment Accepted Yes Yes Preferred Rate
Anytime, Anywhere Access With Hosting Service With Hosting Service With Hosting Service
Create Business Plan No Yes Yes
Create Reports with QuickBooks Statement Writer No Limited to Accountants Only Yes
Fixed Asset Tracking & Manager No Limited to Accountants Only Yes
Predefined User Roles (14 in number) No No Yes
Sales Forecast No Yes Yes
Work on Multiple Company Files Simultaneously No Limited to Accountants Only Yes
Create Purchase Orders Yes Yes Yes
Import Data from Third-party Apps such as Excel, Outlook, Quicken Yes Yes Yes
International Sales Tracking Yes Yes Yes
Multiple Currency Expense Tracking Yes Yes Yes
One-Click Reports Yes Yes Yes
Tracking Inventory Yes Yes Yes
Bin Location Tracking No No Yes
Bar Code Capabilities Without Add-on No No Yes


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A Brief on QuickBooks Pro, Premier, and Enterprise

What is QuickBooks Pro?

QuickBooks Pro is the most basic version of QuickBooks and it includes everything that businesses need for basic transactions, including invoicing, accounts receivable collection, and sales tax calculations. It also consists of a few other features like inventory management which enable businesses to manage their inventory better. QuickBooks Pro is the best choice for companies that have up to three employees working on it at any given time, as it won’t require many overhead costs compared to other QB editions.

QB Pro comprises various features like transaction monitoring, tracking unpaid bills, creating customized reports, and more. It enables users to develop rule-based customer groups to automate updates and management processes. Furthermore, QB Pro is one of the most affordable accounting software for SMBs in the market.

Get QuickBooks Pro license at discounted rates today.

Don’t want to purchase QuickBooks Pro license? Chat with our Solutions Consultant for leasing options.

What is QuickBooks Premier? 

QuickBooks Premier is an ideal option if you’re a small business with up to five users. It has many of the features of Enterprise, but without any extra costs or subscriptions. If your company wants to handle payroll and other financial tasks, Premier is an excellent choice to track your finances.

QB Premier also offers more flexibility in how it handles invoicing. Instead of having one invoice template as part of their billing system (and having users manually input each customer monthly), Premier allows users to create multiple invoices per customer each month. For example, if one customer pays twice within 30 days, you only pay once instead of twice!

One of QuickBooks Premier’s significant advantages are its industry-specific features. There are five versions of QuickBooks Premier that include retail, manufacturing and wholesale, nonprofit, professional service, and contractors. These tailor-made editions further offer the ability to track bills, create customized charts and reports, manage inventory, use built-in templates, and more.

Get genuine QuickBooks Premier license from an Intuit Authorized Provider.

You can also contact our Solution Consultants to lease QuickBooks license.

What is QuickBooks Enterprise?

QB Enterprise best fits businesses that are present in multiple locations and supports up to 40 active users. It serves various industries, from contractors, non-profits, and retail to manufacturing and wholesale. QB Enterprise enables business owners to set roles and permissions for each user according to their process and create advanced reports.

In addition to the above, QB Enterprise offers a lot of features that help businesses manage their accounting processes, including:

  • An integrated payroll solution (hire and manage employees directly through QuickBooks)
  • The ” Payroll ” feature enables businesses to create paychecks in one place without re-entering them into each department’s payroll system. This reduces errors and makes tracking employee hours/payroll deductions by the department easier.

Furthermore, QuickBooks Enterprise offers extensive features to support large enterprises and businesses. It can manage up to 100,000 inventory items and is available in four models- Silver, Gold, Platinum, and Diamond.

Buy QuickBooks Enterprise license at a discounted price.

Difference Between QuickBooks Pro and Enterprise

One of the significant differences between QuickBooks Pro and Enterprise is functionality. On the one hand, QB Pro is the most basic version of QB Desktop. It best fits small businesses that require only up to three simultaneous users.

On the other hand, QB Enterprise is the most expensive out of the three QB variants. Businesses needing advanced QB Desktop solution functionality can opt for the Enterprise edition.

Here’s a quick glimpse of some key differences in features of both the QuickBooks versions.

QuickBooks Pro vs. Enterprise Comparison: Features

Features Pro Enterprise
Maximum Users 3 40
Export Accountant’s Copy Yes Yes
Import Accountant’s Copy No No
Manage Sales Taxes Yes Yes
Manage Inventory Yes Yes
Account for Multiple Currencies Yes Yes
Track Unpaid Bills Yes Yes
Compare Actual to Estimated Costs by Job Yes Yes
Prepare, Print & E-file Form 1099s Yes Yes
Track & Bill Time by Customer Yes Yes
Choose From Industry-specific Editions No Yes
Create Sales Orders No Yes
Advanced Inventory No Yes
Access Accountant Center No No
Toggle to Pro, Premium & Industry Editions No No
Approximate Number of Reports 100+ 200+
List Limits 14,500 items 14,500 items

QuickBooks Premier vs. Enterprise Comparison: Features

Features QuickBooks Premier QuickBooks Enterprise
Maximum Users 5 40
Approximate Number of Reports 150+ 200+
Choose From Industry-specific Editions Yes Yes
Create Charts with Advanced Reporting No Yes
Calculate Inventory Cost Using the FIFO Method No Yes
Track Inventory with Bar Code Scanning No Yes
Track Inventory by Location & Bin No Yes
Manage Fixed Assets Yes Yes
Unlimited Customer Support No Priority Circle
Cloud Access Yes Additional fee

QuickBooks Pro vs. Premier vs. Enterprise : The Bottom Line

Features of QuickBooks Desktop vary with the different versions. While QuickBooks Pro is more of individual-oriented accounting software, QuickBooks Enterprise is designed to serve SMBs or accounting firms with up to 40 simultaneous users. QuickBooks Premier suits businesses with up to 5 simultaneous users that need industry-specific features. It enables users to track bills, create customized charts and reports, manage inventory, use built-in templates, and more. 

Ultimately, businesses that cannot decide whether to go for QB Pro, Premier, or Enterprise must consider their specific accounting needs first. Plus, they need to check how those needs may increase in the future. 

Finally, hosting QuickBooks on the cloud can bring promising results for businesses willing to unleash the full potential of any of the QuickBooks versions. Anywhere, anytime access, cross-device compatibility, automated backups, data security, etc., to name a few. 

Check out Ace Cloud Hosting to learn how to streamline your tasks with QuickBooks. 

ACE is a QuickBooks Solutions Provider program member that offers businesses genuine QuickBooks licenses for all the versions.   

To know more, call our Solutions Consultant at +1-855-270-6252. 


Q. What is the main difference between QuickBooks Pro, Premier, and Enterprise?

QuickBooks Pro: Designed for small businesses with basic accounting needs, QuickBooks Pro offers essential features like invoicing, expense tracking, and basic reporting.

QuickBooks Premier: Targeted towards businesses with industry-specific requirements, QuickBooks Premier provides advanced features such as inventory management, job costing, and industry-specific reports.

QuickBooks Enterprise: Geared towards larger businesses or those with complex accounting needs, QuickBooks Enterprise offers enhanced scalability, advanced inventory management, advanced pricing options, and more robust reporting capabilities.

Q. Can I upgrade from QuickBooks Pro to Premier or Enterprise?

Yes, it is possible to upgrade from QuickBooks Pro to Premier or Enterprise. Intuit provides a straightforward upgrade process, allowing you to access additional features and functionalities offered in the higher-tier versions.

Q. Are there any limitations on the number of users for each version?

QuickBooks Pro: Supports up to three concurrent users.

QuickBooks Premier: Supports up to five concurrent users.

QuickBooks Enterprise: Offers advanced user management capabilities and can support up to 30 simultaneous users.

Q. Which version is suitable for businesses with industry-specific needs?

QuickBooks Premier is designed to cater to industry-specific needs, offering specialized features and reports for industries such as manufacturing, nonprofit organizations, contractors, and more.

QuickBooks Pro: Offers standard financial and basic reports, such as profit and loss statements and balance sheets.

QuickBooks Premier: Provides industry-specific reports and additional reporting options to analyze sales, expenses, and profitability.

QuickBooks Enterprise: Includes the most extensive reporting features, allowing for more advanced customization, filtering, and analyzing of financial data.

Q. Is there a maximum company file size limit for each version?

QuickBooks Pro and Premier: Have a company file size limit of up to 150 MB.

QuickBooks Enterprise: Supports much larger company files, allowing for significantly higher data capacity.

Q. Are there differences in pricing between QuickBooks Pro, Premier, and Enterprise?

Yes, the pricing structure varies for each version, with QuickBooks Enterprise being the most expensive due to its advanced features and scalability. The cost increases as you move from Pro to Premier and then to Enterprise.

Q. Can I customize the interface and workflows in all three versions?

Yes, all three versions of QuickBooks (Pro, Premier, and Enterprise) offer customization options to some extent, allowing you to tailor the software to your business preferences and needs.

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