Update: This article was last updated on 22nd July 2019 to reflect the accuracy and up-to-date information on the page.

Accounting software plays a critical role to support the functioning of businesses. In a market flushed with a vast number of options, QuickBooks has several advantages over the others in assisting small, medium, and enterprise businesses with the accounting needs.

Most of the accounting professionals and businesses understand that QuickBooks Desktop accounting software makes a smart choice for them. However, the confusion with various versions leaves them without a real solution.

Let’s have a quick glance on the three versions of QuickBooks.

QuickBooks Pro – This version of QuickBooks caters to small business with up to 3 users. The two variants available – Pro and Pro Plus can help accounting professionals to organize their accounting, expenses and maximize tax deductions, among others.

QuickBooks Premier – It is suitable for small and mid-sized organizations with up to 5 users. With QB Premier, the businesses can easily track the inventory items, manage the balance sheets, and categorize the financial data by departments, location, among others.

QuickBooks Enterprise – With up to 40 active users, QuickBooks Enterprise serves a wide range of industries from contractor, non-profits, and retail to manufacturing and wholesale. Business owners can set roles and permissions for each user according to their process and create advanced reports.

​In the table below, we compare the various versions of QuickBooks Desktop for Windows: Pro, Premier, and Enterprise.

Features Pro Premier Enterprise
Max. Number of Users 3 5 30
Data File Size Upto 150-200 MB 150-200 MB 1 GB
Automate or Customize Prices within QuickBooks No No Available
Individual User Permission Yes Yes Yes, with more advanced options
Card Payment Accepted Yes Yes Preferred Rate
Anytime, Anywhere Access With Hosting Service With Hosting Service With Hosting Service
Create Business Plan No Yes Yes
Create Reports with QuickBooks Statement Writer No Limited to Accountants Only Yes
Fixed Asset Tracking & Manager No Limited to Accountants Only Yes
Predefined User Roles (14 in number) No No Yes
Sales Forecast No Yes Yes
Work on Multiple Company Files Simultaneously No Limited to Accountants Only Yes
Create Purchase Orders Yes Yes Yes
Import Data from Third-party Apps such as Excel, Outlook, Quicken Yes Yes Yes
International Sales Tracking Yes Yes Yes
Multiple Currency Expense Tracking Yes Yes Yes
One-Click Reports Yes Yes Yes
Tracking Inventory Yes Yes Yes
Bin Location Tracking No No Yes
Bar Code Capabilities Without Add-on No No Yes

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Features of QuickBooks Desktop vary with the different versions. Generally speaking, QuickBooks Pro is more of individual-oriented accounting software, and QuickBooks Enterprise means to serve the SMBs or accounting firms while QuickBooks Premier serves those lying in the middle range.

Even after choosing the appropriate QuickBooks version, there are certain tasks related to your business process that need to be completed. It is recommended to find suitable add-ons for the accounting requirements to help the users with such issues.

Moreover, hosting QuickBooks on the cloud can also optimize your process with various features such as automated backups, anytime anywhere access, device independence, etc.

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