In the modern arena, accounting is executed mostly using the computerized devices in form of digital data and applications. One can consider email as a secure method of exchanging the accounting files and password protection of the local machine ensures they are safe.
As a precautionary measure, one might even be maintaining backup on the physical hardware as well. So, the things will remain up and running for an accounting firm unless a fire, a storm, or such disaster takes the entire building as its causality.
What’s Business Continuity & Disaster Recovery Plan
Business Continuity and Disaster Recovery Plans (DRP) are backup strategies to reinstate the data and applications at the earliest and with the minimum loss during the event of a disruption. A business continuity & disaster recovery plan will aim to keep the most recent version of applications and data on a remote site that can allow quick access when the need arrives.
Why Business Continuity & Disaster Recovery Plan
Business Continuity & Disaster Recovery is important for your accounting firm because some disasters are inevitable and you do not want the work to suffer when any such disaster impacts your business. Operations of accounting firms depend extensively on IT resources such as the client’s accounting data and a number of business, tax, and accounting applications that are installed on the local machines.
When an unwanted event strikes that damages local machines, the entire IT structure (data and applications) are supposedly lost if a proper and secure backup is not made available.
Business Continuity & Disaster Recovery Plan maintains the backup of accounting firm on an offsite server to avail it even when the disaster disrupts the entire local branch of the accounting firm. So, the losses with operations can be minimized.
How to Get It?
You can plan and deploy Disaster Recovery solution for your accounting firm on your own or can even opt for a third-party DR service. Going on your own, you need to follow certain steps:
1. Analyzing, Planning & Management
To begin with the DR solution, you must gain a right analysis of the IT requirements (backup speed, storage space, installed application, etc.) that your accounting firm needs and what could be the effects of possible disasters on those resources. Accordingly, layout a DR plan and management structure.
2. Storage & Server
After the requirement analysis, backup storage needs to be developed, where all the important data and application logs need to be backed up. Storage space and other server resources are also determined by recommendations of the analysis team.
The backups are stored at a remote site so that it remains safe even when the local site is tormented. So, the networking between the two sites needs to be maintained to update the backups as instantly as required by the firm. Most accounting firms may find a daily backup at the end of the day pretty acceptable, but the logs for certain applications need to be more recent.
4. Threat Protection
Protection of the backed up data is as much critical as the original data. To maintain the best security standards with the backup servers, usual security practices such as – firewall, Anti-theft intrusion system, antivirus, etc. must be properly implemented.
5. Automation & Accessibility
The issues that your analysis team suggested the possibility of during the event of a disaster may actually come true and harm your accounting firm’s operations. But if you get a rightly automated and easily accessible DR solution in action, your accounting firm will be back into actions very soon.
There is More to It
For those accounting firms that do not take pleasure in handling their IT operations, DR solutions are available as a service from third-parties. Their expertise with cloud and related services enable them to deploy a fine DR solution for your firm within minutes.
What’s even better is that they offer drills and testing solutions at the user end. So, you can run the disaster situation check to ensure the authenticity of the adopted solutions.