The Most Used POS Systems for QuickBooks Integration in 2024

A robust POS (Point of Sale) application is essential for a retail or service-based business to efficiently manage sales, inventory, and customer data. A tailored POS system simplifies order processing, table management, and restaurant billing, while service-based or retail businesses benefit from appointment scheduling and payment processing features.

Integrating a Point of Sale (POS) system with QuickBooks can be a strategic move for businesses of all types. Even small businesses and those with multi-channel sales can find value in the integration of QuickBooks and POS systems, as it improves efficiency, reduces errors, and provides a unified view of accounting data.

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Best POS Systems for QuickBooks Integration in 2024

Here are the top POS applications for integrating with your QuickBooks accounting software.

TouchBistro: Best for Streamlining Restaurant Accounting

TouchBistro is a restaurant-focused Point of Sale (POS) system that caters to the unique needs of the food service industry. TouchBistro boasts several exceptional features, including:

  • Table Management: Restaurant staff can efficiently manage table reservations and seating arrangements.
  • Menu Customization: It enables customizing menus and item modifiers to cater to specific restaurant needs.
  • Tip Management: Restaurant branch managers can keep a record of tips and easily manage them with a user-friendly interface.
  • Sales Reporting: Branch managers gain access to comprehensive sales reports and analytics for better decision-making.
  • Kitchen Display System: It has a built-in kitchen display system that helps with effective order management.

However, TouchBistro’s extensive feature set may lead to a steeper learning curve and require more initial setup time for some users.

TouchBistro’s specialty lies in providing tailored solutions for restaurants and food service businesses that make it best suited for restaurants aiming to streamline their accounting and operational processes.

Vend POS: Best for Retailers Requiring Real-Time Inventory Management

Vend is a cloud-based POS system that is designed for retail businesses of all types and sizes. It works on various devices, including Macs, PCs, and iPads. Vend offers tools to manage sales, purchases, and inventory.

Vend cloud POS offers various features/benefits like-

  • Mobile Access: With its mobile solutions, you can access your POS software from the counter, warehouse, or back-office and transact.
  • Advanced Tools: Vend point-of-sale software is fast and easy to use, compatible with popular hardware devices, including Mac, iPad, and PC.
  • Grow and Scale Your Business: You can easily add new sales channels, store locations, new staff, and registers in just one click.
  • Quick Keys: You can customize keys for the most popular products or create templates to accelerate checkout.
  • Annotate Bills: You can add notes for washing instructions, storage care, and more directly on the receipts to enhance serviceability.

Vend POS and accounting software QuickBooks easily integrate and help you to get insights into your business in real time by automating your accounting tasks. It automatically syncs all the transactions, such as sales, purchases, and new cost of goods entry, with benefits accuracy.

This POS system, compatible with QuickBooks integration, allows better reporting and helps to make better business decisions. Still, its pricing is relatively high, especially for businesses with multiple registers or stores.

Vend POS is well-suited for retailers looking for real-time inventory management and sales tracking, optimizing stock levels, and improving customer service.

Lightspeed: Best for Versatile Multi-Location Management

Lightspeed is a versatile Point of Sale (POS) system suitable for retail and restaurant businesses. It serves a wide range of businesses, offering comprehensive management solutions for retail and restaurants.

Lightspeed has several top features that make it stand out.

  • Customizable Receipts: You can create custom receipts and easily map POS categories to QuickBooks accounts.
  • Inventory Management: Your team can easily keep track of inventory, manage product variations, and generate purchase orders.
  • Robust Reporting and Analytics: You can access detailed sales reports and analytics for data-driven decision-making.
  • E-commerce Integration: Seamlessly integrate online sales with in-store operations.

Some businesses may find Lightspeed’s pricing relatively higher, especially those with simpler needs and lower budgets.

Lightspeed is proficient in handling businesses with multiple locations, making it an ideal choice for businesses in the retail and restaurant sectors with complex management requirements.

ShopKeep Retail POS: Best for Small to Midsize Retailers with iPad-Based POS Needs

ShopKeep is an iPad-based POS software for retailers, bars, restaurants, and quick-serve businesses. It is a retail solution providing various tools for managing sales, payments, staff, and inventory. It also offers the feature of generating gift cards and promo codes.

ShopKeep retail point of sale software is a multi-feature solution that offers features/benefits like –

  • Inventory Management: It provides inventory updates and helps prevent running out of stock.
  • Easy, Fast Transactions: With ShopKeep iPad POS, you can make/accept transactions anywhere in the store and reduce the checkout lines.
  • Reporting: It generates various reports, such as sales and employee performance reports, to get insights into business growth.
  • Offline Mode: It continues to process transactions even when the internet connection is down.
  • Built-in Marketing Tools: You can create loyalty management programs and email marketing campaigns using MailChimp.

ShopKeep software is compatible with the QuickBooks Online accounting software, which allows automatic syncing of register totals to the QuickBooks account. It helps to simplify your bookkeeping tasks and syncs all the sales data, including sales, returns, discounts, etc., until the shift is closed for the day.

However, ShopKeep does not allow you to integrate QuickBooks for Mac or PC. Also, it is only available to retailers located in the United States.

ShopKeep Retail POS is a great fit for small to midsize retailers seeking an iPad-based POS system with inventory management, analytics, and customizable reporting.

Revel POS: Specialized for Hospitality and Restaurant Businesses

Revel is a cloud-based POS software suitable for retail stores and restaurants. It helps retailers with inventory management, customer management, and social media management functionalities. Revel POS CRM helps you to record and capture customer data and order history.

Revel POS software is built to ease up the retail processes with features/benefits like-

  • Restaurant and Hospitality Focus: Tailored features for the restaurant and hospitality industries.
  • Inventory Management: You can keep track of every update in the inventory and outgoing sales and set up the low-stock alerts within the backend.
  • Payroll Management: You can track employees’ working hours and consider the extra hours while managing the payroll.
  • Intelligent Reporting: With its intelligent reporting, you can get a sales summary, hourly sales, order history, and payment summary in a customized way.
  • Online Ordering: Your customers can place orders online, and it helps you to process deliveries, pickups, and support for customers.
  • Menu Customization: You can easily tailor and edit your menus and item modifiers to match your business needs, ensuring your customers’ unique and accurate ordering experience.

Revel POS integrates well with QuickBooks Desktop and QuickBooks Online, saving you from manually entering the data into accounting software. It automatically transfers all the information, including payrolls, sales, inventory, ordering, etc., to the QuickBooks account.

However, initial setup and customization may require more time and effort than simpler POS systems.

Revel POS is tailored for businesses in the hospitality and restaurant industries, offering features like table management, menu customization, and order tracking.

Square for Retail POS: Best for User-Friendly and Flexible Experience

Square for Retail point of sales software is a cloud-based solution designed for brick-and-mortar retail stores as well as an online storefront. It helps simplify the retail processes by bringing your storefront, back-office, and online store into one place.

Square Point-of-Sale offers flat-rate credit card payment processing, which benefits the low-volume retailers with additional features/benefits like-

  • Inventory Management: Create items and view stocks from your Square POS. Also, you can directly send purchase orders to vendors from the dashboard only.
  • Advanced Reporting: You can compare your sales, labor costs, and other expenses, which would help you predict potential revenue and profits.
  • Sell In Store: You can run and manage your entire store from the POS only with quick checkouts, offer returns, create customer profiles, and easy exchanges.
  • Sell Online: You can create a professional website according to the business in just a few minutes and reach customers online. Also, it helps in managing the easy shipping and in-store pickups ordered through the website.

On integration with QuickBooks Online via Commerce Sync App (No Direct Integration), Square POS for retail enhances the business efficiency by easy sales and expense tracking, paying employees, updating inventory, and more. The transactions are automatically imported into QuickBooks accounting software, which eases up the accounting and bookkeeping process.

Pricing for payment processing may not be the most competitive for high-volume businesses.

Square for Retail POS stands out for its user-friendly interface and flexibility, making it an ideal choice for small retail businesses and pop-up shops

Magestore (Toast POS): Best for Integrating Online and Offline Sales with Magento

A Megastore POS system is a comprehensive retail solution that combines specialized hardware and software to streamline sales transactions, manage inventory, and enhance overall store operations in large retail environments.

  • Magento Integration: Synchronize online and offline sales seamlessly for a holistic view of operations.
  • Order Tracking: Efficiently track orders from placement to delivery.
  • Streamlined Inventory Management: Manage inventory effectively and synchronize product catalogs.
  • Customizable Receipts: Create customized receipts for a professional touch.
  • Robust Reporting: Access detailed reports to monitor sales and inventory.

Magestore is limited to businesses using the Magento e-commerce platform, which may not be suitable for those on other e-commerce platforms.

Magestore is the best fit for businesses using the Magento e-commerce platform, emphasizing the integration of online and offline sales.

Which is The Best-suited POS Add-on System Integration for Your QuickBooks?

QuickBooks Accounting Software is a popular and robust accounting solution with thousands of happy and satisfied customers. Integrating Point of Sale (POS) systems with QuickBooks has the potential to be a game-changer for businesses of all sizes. The seamless data flow between these systems streamlines accounting processes, enhances accuracy, and frees up valuable time for entrepreneurs to focus on growth.

Ace Cloud stands out as an award-winning QuickBooks Desktop hosting provider. With over 200 add-on integrations supported, including several top POS systems integrating with QuickBooks desktop. Ace Cloud empowers businesses to tailor their accounting and operational solutions to meet their unique needs.

You have various options in the market that may be integrated directly or indirectly with QuickBooks software, but choosing the right POS software will help your business grow and save you from the hassles of transferring the data manually every month.

Have any questions? Reach out to solutions Consultants at +1 855-270-6252.

About Julie Watson

Julie is a dynamic professional with over 16 years of rich experience as a VDI and Application Hosting expert. At Ace Cloud Hosting, she humanizes disruptive and emerging remote working trends to help leaders discover new and better possibilities for digital transformation and innovation by using cloud solutions with an enterprise-class security approach. Beyond work, Julie is a passionate surfer.
On the weekend, you will find her hanging out with her family or surfing around the North Shore of Oahu.

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