5 Ways Hosted Virtual Desktop Can Help Your Accounting Business
Update: This article was last updated on 23rd Nov 2020 to reflect the accuracy and up-to-date information on the page.
How many times does it happen that you are stuck in traffic and miss an hour’s work? You have to compensate by staying late at the office. What if you could access your work even when commuting to the office. It would save your time which you can spend with your family.
Hosted Virtual Desktop helps you do just that. Hosted Virtual Desktop is a part of VDI or Virtual Desktop Infrastructure. It is a service offered by various hosting providers in the market. As the name suggests, remote data centers host your virtual desktops, which the users can access from
So why sit in front of the desktop all day when you can carry the desktop with you.
Ever for business development, VDI is a good prospect. It is a boon for entrepreneurs as it saves them time and revenue. Many businesses are adapting to VDI technology as it offers a reliable and efficient operation.
The accounting industry is not oblivious to the existence of VDI technology. A considerable number of accounting firms have already adapted to VDI and are benefiting from it. It makes the lives of accounting personnel a lot easier.
Although VDI offers numerous advantages to all types of businesses, there are specific features that the accounting businesses would find most useful. Let us have a brief discussion about how these features can help accounting professionals achieve optimum productivity.
1. Increase Your Productivity Through Anywhere Access!
As discussed above, through a hosted virtual desktop, you can access your desktop from any part of the world. All you need is a portable device and an internet connection. Portable devices can be anything from mobiles, laptops, or tablets among others.
From an accounting executive’s perspective, hosted virtual desktop saves the tedious practice of sitting behind a desk all day to achieve your objectives. They can do so while traveling, at home, or even when out of the country.
It saves a company’s time and effort as they do not have to keep tabs on who is coming to the office. The company has to keep track of the work-in-progress only.
2. Save Time and Effort Through a Hassle-Free Operation!
Virtual Desktop Infrastructure aims to deliver hassle-free operations. As the remote data centers host virtual desktops that are maintained by the hosting provider, you are liberated from the hardware-related issues.
In a conventional office setup, you must provide the hardware desktops for every employee. The office consists of multiple departments like accounting, HR, operations, etc. Each department needs its applications and configuration. All the desktops must be looked after individually.
In a hosted virtual desktop environment, the desktops are virtual, and the hosting provider maintains the hardware. Moreover, desktops can be provisioned instantly. For any business, more so for accounting, hosted virtual desktops save the tedious task of maintaining hardware and application installation/upgrade.
You can install QuickBooks or Sage once and replicate it to all the desktops. Hosted VDI providers mostly offer fully-managed services wherein the changing configurations and system requirements are taken care by them. The accounting business can concentrate on their process rather than worrying about the hardware.
3. Keep Your Data Secure!
For accounting-related businesses, security is the primary concern. Security can be categorized into various parameters like physical security, network security, and data security. For an accounting firm to include multiple levels of security in its infrastructure would require substantial revenue and expertise.
Most renowned hosting providers existing today provide an advanced level of security with TLS 1.3 and 256-bit encryption, IP restrictions, constant monitoring, multiple firewalls, authentication system, and more.
Data security is a primary concern that is accomplished through backing up data on redundant servers kept in the same or remote locations. To ensure physical security, the data centers offer multiple levels of entry like access cards, retina scans, etc.
Hence, it is better for accounting businesses to opt for a hosted virtual desktop services provider rather than investing in the infrastructure.
4. Get Flexible Operations with High Scalability!
Imagine you install the new version of QuickBooks, and it requires an upgraded system configuration and operating system. In that case, you have to replace the complete hardware setup. Hosted Virtual Desktop services introduce elastic scalability to the business process.
As the desktops are hosted in a virtualized environment, you can scale the virtual desktops as per your requirement.
For instance, if you want to upgrade the desktop’s RAM from 4GB to 8GB, it can be accomplished for all the desktops without hardware replacement. Moreover, if you upgrade your operating system, it can be implemented in all the virtual desktops at once.
5. Reduce CAPEX and OPEX!
By adopting hosted virtual desktop services, you can reduce your capital expenditure (CAPEX) as well as operational expenditure (OPEX).
In a local desktop setup, you buy desktops with high specifications to meet your requirements. These desktops cost a hefty price. With hosted virtual desktop services, the virtual desktops are hosted on the hosting provider’s hardware. Hence, all you need is the basic hardware to access your desktop remotely.
Hosted Virtual Desktop encourages BYOD (Bring Your Own Device). The employees can bring their own devices like mobiles and laptops to work, which reduces the CAPEX further. Most hosting providers offer hosted virtual desktop services at a nominal price which is significantly lower than the OPEX of your IT department.
Let’s Sum It Up
Only one word comes to mind when we talk about Hosted Virtual Desktop – Convenience. For accounting businesses, it is a game-changer.
The accounting business owners can concentrate on their process rather than worrying about the infrastructure. The accountants and executives can access their desktop even from home or a resort. You also save revenue which can be put to good use.
I recommend trying hosted virtual desktop services so that you can experience the benefits yourself.
Ace Cloud Hosting offers a 10-day trial for all customers which includes all the features and services related to the hosted virtual desktop. You can also talk to our solutions consultant about all your requirements by making a call at 855-321-6576.