How to Avoid Surprise Costs with Desktop as a Service 

Cost is one of the main reasons why businesses are fast adopting DaaS or Desktop as a Service. DaaS is a fully managed solution that takes care of all business needs irrespective of their sector. As a fully managed service, DaaS also offers a ton of convenience. With DaaS, businesses can outsource IT and not keep an extended IT team on payroll. Savings follow as a result. Irrespective of the niche, every business can potentially benefit from adopting DaaS.  

While the pandemic has receded to the background, it has changed the business world forever. Physical office spaces no longer define notions of profits and profitability. Instead, flexible and remote working conditions increasingly drive team member productivity. In the future, businesses look to keep this trend alive by adopting emergent technologies such as DaaS. It has given rise to a more dynamic working experience coupled with an all-powerful, portable digital workstation.   

In this article, we will cover:   

  • The Economic Side of DaaS  
  • Desktop as a Service Pricing: The Cost of Owning DaaS  
  • What other benefits of DaaS businesses can benefit from  

The Economic Side of DaaS   

The prospect of cost-saving drives every business. Operational cost forms a vital component of the budget. Thanks to slashed IT expenditure, DaaS ensures a lower overall budget for running a business. As a rule, start-ups and small businesses often struggle with raising capital expenditure. Capital expenditure, known simply as CapEx, is similar to a set-up fee. Not only is CapEx essential to any business, its amount often determines the long-term success rate of a business venture. Thus, companies can hardly compromise on it.  

Operational expenditure, or OpEx, is different. It comes into play after the setting up of a business. While the set-up fee is substantial and often non-negotiable, companies always look to reduce OpEx. Unlike capital expenditure, the more significant OpEx does not necessarily translate to better profit margins. Instead, it is more about putting OpEx to good use. Businesses look for ways to reduce OpEx by introducing innovative business strategies.

Most often, these measures hinge upon the latest technology. One such measure is DaaS. Small businesses, in particular, have adopted DaaS because it is an inexpensive tool for managing the workforce and enhancing their productivity levels.  

An essential aspect of DaaS involves the judicious management of business resources. Such resources include both the human and mechanical resources that a business needs. For instance, DaaS puts existing hardware to extended use while helping teams reach their work goals faster. In the post-pandemic scenario, DaaS has led to realizing remote working possibilities. It has unleashed a more flexible and budget-friendly way of doing business that does not rely on expensive hardware or trained IT professionals.   

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Desktop as a Service Pricing: The Cost of Owning DaaS  

First, the basics: Desktop as a Service (DaaS) involves the end-to-end deployment and management of virtual desktops. These desktops are virtual because they are created and hosted on a third-party cloud-hosted server. DaaS is a fully managed VDI (Virtual Desktop Infrastructure) hosting solution that quickly replaces on-premises VDI. Unlike DaaS, the latter is a more traditional means of hosting desktops within the office premises.   

On successful deployment, DaaS leads to a severe reduction of in-house IT responsibilities. The DaaS provider undertakes every IT-related task of the deployment, management, and upgradation of virtual desktops. As a result, employees can benefit from lowered IT hassles and uninterrupted working.   

Businesses frequently invest in high-end office hardware, including expensive desktops, to get the most out of a growing workforce. While this is the conventional way of doing business, it can come at a steep price. Physical desktops demand a robust and elaborate support system involving LAN, servers, air conditioning, and management personnel. It requires a high set-up cost or capital expenditure as well as a tremendous amount of operational expenditure. A large part of the budget goes into operational spending for businesses with extensive physical set-ups.   

DaaS comes to the rescue in these cases with slashed capital expenses and manageable IT expenditure. The most cost-intensive factor, infrastructure, is completely outsourced to the DaaS vendor. While DaaS pricing varies from vendor to vendor, DaaS costs are much lower than traditional VDI.   

The Other Benefits of DaaS  


  • All-around Accessibility

Businesses continue to enjoy the benefits brought on by remote working. When actualized via DaaS, remote working can multiply an existing workforce’s latent capabilities. Thanks to DaaS, remote working is now preferred for ease of use and greater flexibility. The ability to work at a location of their choice imbues tremendous enthusiasm in employees. Accordingly, this reflects the quality of work they produce and their overall productivity rates. A flexible working model brings the most out of such favorable circumstances. So far, DaaS has worked wonders in helping employees stay productive regardless of location. It has also helped smoothen user experience with more outstanding access capabilities so that employees can give their best when working out of the office.    

  • Industry-grade Security 

Data breaches continue to haunt businesses in every sector. While proving invaluable to the evolution of the latest technologies, the internet has also bred numerous risks and insecurities. Many businesses warrant the strictest data-compliance standards as part of their policies. It is especially true of companies working with sensitive client information.  

Naturally, data security is their biggest concern. DaaS has successfully quelled fears related to data loss by implementing cutting-edge safety features at every level. It activates a multi-layered security bubble to safeguard data from malicious threats and intrusion. From 24*7 surveillance at isolated data centers to the latest end-point security implants, DaaS prevents all forms of unauthorized access. Even the loss of personal devices cannot compromise data security with secure backup servers at play.     

Also Read: Is DaaS Crucial for Digital Transformation? 

 Conclusion: A Word on DaaS Vendors  

DaaS Pricing is an essential factor for businesses adopting this technology. In every measure, DaaS is more effective in ensuring security, productivity, and workforce collaboration while lowering business costs. Most DaaS vendors offer comparable features and benefits, but there may still be some differences.   

Businesses tend to choose the vendor with the lowest DaaS pricing. But this is not a good idea. Instead, choose one that offers features to suit your unique business needs. Even if you have to shell out a tad more, it is almost always worth it.  

Also Read: 10 Questions to Ask a DaaS Provider 

Connect with our experts to know how our cutting-edge DaaS Solution can help you drive employee productivity.   

About Julie Watson

Julie is a dynamic professional with over 16 years of rich experience as a VDI and Application Hosting expert. At Ace Cloud Hosting, she humanizes disruptive and emerging remote working trends to help leaders discover new and better possibilities for digital transformation and innovation by using cloud solutions with an enterprise-class security approach. Beyond work, Julie is a passionate surfer.
On the weekend, you will find her hanging out with her family or surfing around the North Shore of Oahu.

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