Which QuickBooks Enterprise Version is Right for Me?
Discover the right QuickBooks Enterprise Solution (QBES) version for your business with this interactive quiz. Your responses will help us recommend the right QBES solution tailored to your needs.
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Hi , QuickBooks Desktop Enterprise Silver offers a foundational platform to manage your business operations. With this edition, you gain access to essential features such as integrated inventory management, advanced reporting, job costing, and built-in payroll. While it provides a solid base for business management, additional services like time tracking and point of sale are available as add-ons. What’s more — hosting QuickBooks Enterprise Silver on the cloud enables seamless remote access and real-time team collaboration.
Comparing Different QuickBooks Enterprise Versions
With the discontinuation of QuickBooks Desktop 2022 including Pro, Premier, Mac, and Enterprise version 22, QuickBooks Desktop Enterprise remains the primary desktop solution available for businesses. It is offered in four versions: Silver, Gold, Platinum, and Diamond. Each version is designed to meet specific business needs, ranging from essential accounting tools to advanced features like payroll, inventory management, and CRM integration. The table below outlines the key differences between these versions to help you choose the right fit for your organization.
| Features | Silver | Gold | Platinum | Diamond |
|---|---|---|---|---|
| Core QuickBooks Enterprise | Provides robust accounting capabilities, including job costing, advanced reporting, and industry-specific tools tailored for sectors like manufacturing, retail, and nonprofit. | Same core Enterprise functionality, bundled with payroll tools for complete accounting-payroll integration. | Adds inventory and pricing automation to core accounting and payroll, making it ideal for inventory-heavy businesses. | Offers the complete Enterprise suite with payroll, inventory, pricing, advanced time tracking, and CRM integration. |
| Enhanced Payroll | Not supported. | Features Enhanced Payroll, allowing unlimited pay runs, automated tax calculations, e-filing, and direct deposit functionalities. | Retains Enhanced Payroll features, supporting comprehensive payroll management. | Upgrades to Assisted Payroll, where Intuit handles payroll processing, tax filings, and ensures compliance, reducing administrative burden. |
| Advanced Inventory | QuickBooks Enterprise Silver includes enhanced inventory capabilities such as barcode scanning, multiple location tracking, and serialized tracking. | QuickBooks Enterprise Gold offers core inventory features like multi-level categorization, Serial number and Lot number tracking, barcode scanning, customizable reports, and bin tracking. | Introduces Advanced Inventory, enabling features like barcode scanning, FIFO costing, multi-location tracking, and serial/lot number tracking. | Includes all Advanced Inventory features for managing complex inventory across multiple warehouses. |
| Advanced Pricing | Standard pricing features without customization options. | Same standard pricing features as in the Silver plan. | Adds advanced pricing features such as custom pricing rules based on quantity, customer type, or item, facilitating dynamic pricing strategies. | All advanced pricing features as in the Platinum plan with additional features supporting different pricing models and discount structures. |
| Salesforce CRM Connector | Not supported. | Not supported. | Not supported. | Offers Salesforce CRM Connector, enabling real-time data synchronization between QuickBooks and Salesforce. |
| Bill & Purchase Order Workflow Approvals | QuickBooks Enterprise Silver edition does not support approval workflows for bills or purchase orders. | While this edition includes payroll, it lacks workflow automation tools like PO or bill approvals. | QuickBooks Enterprise Platinum version offers customizable workflow approvals for both bills and purchase orders. Users can set multi-level approval hierarchies, assign reviewers, and track approval status in real-time. | Includes all Platinum-level approval capabilities with enhanced user controls and scalability. Designed for large teams, it supports detailed permission settings and integrates seamlessly with other advanced tools like Assisted Payroll and Salesforce CRM. Best for organizations with strict internal compliance and audit requirements. |
| User Limit | Up to 30 users. | Up to 30 users. | Up to 30 users. | Up to 40 users, accommodating larger teams and complex operations. |
| Best For | Businesses seeking robust accounting and reporting tools without payroll needs. | Businesses requiring integrated payroll alongside core accounting features. | Businesses needing advanced inventory and pricing capabilities. | Large enterprises requiring comprehensive features, including advanced payroll, time tracking, and CRM integration. |
Picking the right QuickBooks Enterprise version depends on how your business operates and the features you need to stay efficient and compliant.
- Silver: Great for growing businesses that need core accounting features and advanced reporting. It’s a strong starting point for those moving up from basic software.
- Gold: Includes everything in Silver, plus payroll. Ideal for businesses that want to manage payroll in-house with built-in support and automatic tax calculations.
- Platinum: Adds advanced inventory and pricing features—perfect for industries like manufacturing, wholesale, and retail that need better control over stock and margins.
- Diamond: The most comprehensive package. Offers all Platinum features plus enhanced payroll, assisted HR support, and Salesforce CRM integration—designed for large, complex businesses that need all-in-one performance.
Not Sure Yet? Take our quick quiz to find out which QB Enterprise version is best for your business.
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Frequently Asked Questions
To set up multi-user mode in QuickBooks Enterprise, you must have a multi-user license and access to the admin account. Once logged in as the admin, follow these steps:
- Go to the File menu at the top of the QuickBooks window.
- Select Utilities from the dropdown menu.
- Click Host Multi-User Access.
- Confirm by clicking Yes when prompted.
This will activate multi-user mode, allowing multiple users to work on the company file simultaneously.
