8 Email Security Best Practices To Follow in 2026
During the pandemic, the world shifted from working from the office to working from home, and communication between people changed from verbal to email. This shift increased the attack surface...
Managed Email Security Services
Safeguard your email assets against malware, phishing, impersonation, and data loss with a fully managed, AI-powered email security service.
- Email Authentication with SPF, DKIM, and DMARC
- 24x7 Real Time Monitoring and Email Threat Protection
- Seamless Integration with Microsoft 365 & Google Workspace
- Advanced Multi-layer Email Security
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Managed Email Security Services: Stop Threats Before They Reach Your Inbox
Since email is a primary channel for business communication, it’s also a prime target for cybercriminals. From Phishing attacks and malware to unauthorized access and data leaks, risks are growing and evolving.
To counter these threats, businesses need more than just basic filtering – they need Intelligent, policy driven protection. Ace Cloud Hosting has partnered with Proofpoint to provide advanced email security services to secure your important email files, folders, and documents from various threats. So, you will be able to:
- Allow or block specific senders or domains with ease.
- Encrypt sensitive data and emails to ensure access is restricted to authorized recipients.
- Detect and block phishing emails instantly.
Protect Your Email Assets with AI-Powered, Fully Managed Email Security Solutions
AI and Threat Intelligence
Integrates real-time threat intelligence to detect and respond to emerging attacks as they happen. Get actionable insights into threat actors, campaigns, and trends to enhance security awareness. Automatically blocks newly discovered threats before they reach users.
Enhanced User Experience
Delivers daily quarantine reports so users can review and release flagged emails. Real-time warnings and an easy “Report Suspicious” button help identify threats on any device. Reported emails are automatically analyzed, and confirmed threats are instantly removed from all inboxes.
URL & Malware Protection
Block malicious links and email attachments before they reach your employees. Utilize advanced techniques like predictive sandboxing, Evasion Detection, URL filtering, and browser isolation to stop online threats.
Business Email Compromise (BEC) Protection
Protects valuable business assets, including financial information, from impersonation attacks by analyzing sender behavior, email headers, and domain authentication data. Detect BEC attacks, even when emails appear legitimate and contain no links or attachments.
Automated Protection
Scans all inbound and outbound emails for potential threats or policy violations for secure email delivery. Moves harmful emails to quarantine, both pre- and post-delivery, and tracks forwarded emails and distribution lists to prevent threats from spreading across the organization.
Cloud Based Spam Filtering
Gain control over your inbox with our anti-spam and cloud spam filter service. Set custom filtering rules to block unwanted messages and allow emails only from trusted senders. Backup email data to reduce distractions and boost productivity.
Secure Your Business-Critical Communications with Next-Gen Email Security Today!
Managed Email Security Benefits
Easy Deployment
Integrate your data and system easily with Microsoft Office 365 and Google Workspace to collaborate across various teams in your organization. Protect your email, whether through a Secure Email Gateway or API, to handle sensitive data efficiently.
Imposter Protection
Protect your organization from email spoofing and phishing attacks with advanced tools and methods such as SPF, DKIM, and DMARC. These tools verify sender identity, protect message content, and stop attackers from impersonating your domain.
Support Compliance
Stay compliant with other regulations such as GDPR, HIPPA, and more to avoid hefty fines and penalties. This helps protect your sensitive data and implement email security practices as per your industry standards.
Automated Email Encryption
Secure your emails containing sensitive data with automatic encryption to prevent data loss and build customer trust. Our cloud-based storage keeps your communications running without any disruptions.
Data Loss Prevention
Identifies and secures confidential content and attachments before they leave the organization. Applies multi-rule policies and detects suspicious activities containing harmful content to prevent data breaches and unauthorized access.
24x7 Emergency Inbox
Never let email downtime disrupt your business. Ace Cloud Hosting gives you a 30-day emergency inbox, so your email stays online even during outages. Get instant replay of lost/archived emails and email spooling for uninterrupted message delivery across various departments.
Why Choose Ace Cloud Hosting for Managed Email Security Services?
With over 15+ years of experience, our expert team handles every aspect of your email security. We provide instant remediation plans and actionable insights to enhance email security and protect your business from online threats.
Reduce the costs of expensive tools or a dedicated in-house security team with Ace Cloud Hosting’s affordable, fully managed email security services. Whether you are a small business or a large enterprise, we provide advanced solutions tailored to your business needs.
We offer more than just managed email security. Our all-in-one cybersecurity services include Cloud Security, endpoint security, VAPT, managed EDR, and more – all tailored to your existing infrastructure. Ace Cloud Hosting handles everything from security planning to implementation and support.
Benefit from continuous email analysis, instant remediation, real-time reports and insights to ensure your emails are always secure. We monitor your data around the clock, applying policies to prevent zero-day attacks and maintaining strong email security measures. Contact us via chat, email, or phone for a quick response.
Success Story
Monotelo Advisors Achieves 40% Faster Threat Detection and Blocks 445 Ransomware Attacks with Ace Cloud Hosting
Monotelo Advisors, a top tax planning firm in Illinois, partnered with Ace Cloud Hosting to secure its IT infrastructure and streamline access to QuickBooks, Drake, and ProSeries. With managed cybersecurity services including SIEM, EDR, DNS filtering, email security, and 24/7 expert support, the firm blocked 445 ransomware attacks, cut threat detection time by 40%, and prevented 19% of email threats. The result: stronger protection, reduced IT overhead, and clear ROI through faster response, lower risk, and better collaboration.
Explore the Latest Resources on Email Security
Frequently Asked Questions (FAQs)
Get Answers to Essential Questions
Managed email security is a service provided by a specialized third-party IT vendor for your business. They conduct 24x7 monitoring and employ multiple detection and analysis tools to protect your accounts and data. This enhances your employee productivity and helps you focus on improving your products and services without worrying about your business email security needs.
Email security includes various tools and methods, including spam and cloud-based email filtering, protection from phishing and social engineering threats, anti-virus protection, data encryption, and more. Additional measures like network sandboxing, URL filtering, and Data Loss Prevention (DLP) further protect against infected attachments, malicious links, and unauthorized data access.
According to an IBM report, the average cost of a data breach in 2024 is $4.35 million—highlighting the critical importance of securing workplace emails.
Employee inboxes often contain critical business information, making them a top target for cyber threats. To stay secure, follow essential best practices: choose a trusted email security vendor offering managed services, use strong encryption for both email and network, and avoid accessing work emails on public Wi-Fi.
Always verify the sender’s identity before clicking links or downloading attachments. Since phishing and impersonation attacks exploit human behavior, invest in regular employee awareness training. And finally, keep your email software up to date with the latest security patches.
Employee inboxes often contain critical business information, making them a top target for cyber threats. To stay secure, follow essential best practices: choose a trusted email security vendor offering managed services, use strong encryption for both email and network, and avoid accessing work emails on public Wi-Fi.
Always verify the sender’s identity before clicking links or downloading attachments. Since phishing and impersonation attacks exploit human behavior, invest in regular employee awareness training. And finally, keep your email software up to date with the latest security patches.
Emails often carry sensitive business information-from financial records to customer data. Robust email security helps ensure this information is encrypted and protected against unauthorized access. For organizations governed by regulations like GDPR, HIPAA, SOX, or PCI-DSS, implementing strong email security measures is essential to maintain compliance and uphold industry standards for data protection.
Multi-vector attacks use emails as one of the points of entry into an organization. They include phishing attacks, email hacks, and spamming. Email security solutions employ multi-stage protection tactics that build defenses from the first stage of an attack and prevent harm from occurring. Users are notified of suspicious links or senders before even clicking on the email.
Always verify the sender’s name, email address, and any included URLs. Be cautious of messages urging immediate action, especially those asking you to click links or download attachments. If an email lands in your spam folder or requests a money transfer, treat it as suspicious-report it or delete it immediately.
When selecting a managed email security service, consider key factors like cost, compatibility with your existing systems, and the quality of ongoing support offered.
Ace Cloud Hosting delivers end-to-end cloud email security solutions-including spam filtering, email encryption, and threat protection-to safeguard your business communications. Schedule a free consultation today and take the next step toward securing your email infrastructure.
Ace Cloud Hosting delivers end-to-end cloud email security solutions-including spam filtering, email encryption, and threat protection-to safeguard your business communications. Schedule a free consultation today and take the next step toward securing your email infrastructure.
Email security is essential for anyone who relies on email communication. Key segments that need email security include:
- Individual users, to protect personal data and identities
- Small and medium-sized businesses (SMBs), to guard financial and customer information
- Large enterprises, to secure complex systems and comply with regulatory requirements
- Individual users, to protect personal data and identities
- Small and medium-sized businesses (SMBs), to guard financial and customer information
- Large enterprises, to secure complex systems and comply with regulatory requirements
A TOAD (Telephone-Oriented Attack Delivery) attack combines voice calls and phishing emails. Attackers call victims posing as trusted representatives, then send a follow-up email with a malicious link or attachment. These attacks use social engineering to build trust, making victims more likely to fall for phishing emails.
