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How do I access, edit, or close Outlook data files?

You can conveniently manage your data by simply opening, changing, or closing Outlook data files ensuring seamless organization and productivity within Outlook.

Learn how to access, edit, or close Outlook data files by following the below steps:

Access an Outlook Data File (.pst)

Follow the steps mentioned below to open an Outlook Data File (.pst):

Step 1: In Outlook, click on the File tab.


Step 2: After clicking Account Settings, select Account Settings.


Step 3: Select Data Files tab, then choose Add option to add a .pst file to Outlook.


Step 4: Search for the fileSearch for the file and click Open and click OK.


To edit the display name, type a name in the Name box while choosing the Outlook Data File (.pst) in Step 4, then click Apply.

Note: A file’s display name is unaffected by renaming it. Only the name that appears in the Navigation Pane is altered.


Close an Outlook Data File (.pst)

If an Outlook Data File (.pst) is no longer frequently used, it can be closed. A closed file is not deleted, but it is no longer visible in the Navigation Panel.

Close an Outlook Data File (.pst) from the Navigation Pane by right clicking its name and selecting Close name.

NOTE: If the Close command is not available, you are most likely attempting to delete the default Outlook Data File (.pst) file used to save new messages.

Here’re the 3 benefits of accessing, editing, or closing Outlook data files:

  • Data organization:¬†You can keep your emails, contacts, calendar entries, and other critical information organized and easily available by gaining access to and controlling Outlook data files.
  • Personalization and Customization:¬†By editing Outlook data files, you can adjust the settings, preferences, and templates to suit your particular requirements, increasing your overall productivity and user experience.
  • Workflow Efficiency:¬†You can improve your workflow and search, update, and manage your emails and other Outlook data by efficiently accessing, editing, and closing data files.

Opening, modifying, and closing Outlook data files offers advantages including customization, effective workflow, collaborative tools, and higher effectiveness and productivity.

If you’re still having trouble accessing, editing, or closing Outlook data files and need more help, feel free to contact us at +1-855-223-4887.