You don’t normally associate shortcomings with QuickBooks given how revolutionary this application has been when it comes to the accounting industry in the past decade or so. Still, if in case you encounter an issue wherein QuickBooks files can’t be opened directly, you can address it yourself in a matter of minutes.

Here’s what you need to do and how you need to go about it:First things first, You will need to restore the data file before you can access the data that is contained in it. Follow the underlying steps to restore a QuickBooks backup file:

Step 1: There are two ways to start the restore process. The first is when you start your QuickBooks application, on the “Welcome to QuickBooks” screen, select the option – “open an existing company file”.

Step 2: In the “Open Company: Type” window, select the second option which is “Restore a backup copy (.QBB)”.

open and restore quickbooks file

Step 3: If, on the other hand, you already have a QuickBooks data file open, the second method is to click on the “File” option from the top menu bar, and then choose “Open or Restore Company”.

open previous quickbooks file

Step 4: You next need to specify whether your backup file is stored locally or online. Unless you have subscribed to Intuit’s Quickbooks Online Backup service, select “Local backup” and then click on “Next”.

QuickBooks Files Can not be Opened Directly

Step 5: In the next step, you will need to locate the backup file that you want to restore. Browse to your preferred backup folder, and select the backup file which you want to restore.

Step 6: Once you have selected the backup file to restore, specify where you want to save the restored data file on your computer.

Step 7: Click on the “Next” button and navigate to the location on your computer where you want to save your data file.

Caution: It’s best not to restore to the same location as your original file, or if you need to, try not to overwrite the existing data file. You could either rename the original data file or save the restored file using a different name.

Step 8: Quickbooks restores the backup file and once it is restored, it successfully opens the company file.

Note – Your backup file is not deleted. Also keep in mind which data file you are working on.

This is how you can simply remove the error and all its recurrences.

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