Update: This article was last updated on 6th Feb 2020 to reflect the accuracy and up-to-date information on the page.
QuickBooks, a product of Intuit, is the most preferred accounting solution of accountants and CPAs all around the globe. Being a desktop software, QuickBooks was traditionally used only on local systems that created problems for accountants in respect of its accessibility, usability, backups, and cost. However, with the technological revolution over the past few decades, a better solution has surfaced in the name of cloud technology.
QuickBooks cloud hosting means that all your files and data are stored and installed on the cloud environment of third-party providers instead of a local on-premise system, leading to a reduction in capital and operational costs.
A research study by Gartner shows that the global public cloud computing market will exceed $300 billion in the year 2020. Thus, it is now time for accountants and CPAs to move their QuickBooks to the cloud and increase their work productivity while saving money at the same time.
Here are the major benefits of using QuickBooks on cloud:
- You can access your QuickBooks files from anywhere at any time with the help of internet-connected devices.
- You can easily communicate and collaborate with people from anywhere around the world.
- You save on the huge expenses of purchasing and maintaining on-premise hardware systems, and IT support.
- You can easily recover your data in case of any loss, as cloud hosting providers take multiple backups of all your files and data.
- You can integrate your QuickBooks files with any other third-party application such as billing, CRM, expense management, etc. to carry out all your work on one platform.
- You get automatic updates of any new feature or security patches that ensures that you are always working on the latest version of the software.
Working with QuickBooks on cloud is no different from working on the local systems. You get the same desktop-like experience with a variety of other benefits.
Once you decide on migrating your QuickBooks to the cloud, the next step is to choose the right hosting provider. Here are a few things that you should consider while choosing a QuickBooks hosting provider.
1. Security Features
The hosting providers should offer advanced security features at multiple levels- network, physical, and administrative. Some of the security safeguards include access control, data encryption, multi-factor authentication, and a lot more to keep your data safe.
You must also ensure that their data centers are SSAE-certified Tier 3+ or Tier 4 data centers and are well-equipped and located away from disaster-prone areas.
Hosting your QuickBooks on the cloud with a reliable hosting provider safeguards your files and documents from any internal or external threat such as a data breach or a ransomware attack.
2. Server Performance
The cloud hosting providers should offer superfast SSD-based servers along with an uptime guarantee of at least 99.999% in order to avoid business discontinuity. They must also offer a High-Performance Computing (HPC) environment for hosting QuickBooks to avoid any unplanned downtime that can cause huge losses of business to their customers.
3. Customer Support
Keeping customers satisfied should be the main focus of any hosting provider. For this, deploying a team of highly skilled customer representatives should be their primary objective. Moreover, the hosting providers must be able to offer 24/7 customer support through phone, email, or chat, in order to resolve all your queries on time.
4. Data Backup
Data security is the priority of any business, be it a startup or enterprise. Moreover, with the increasing number of cyberattacks these days, businesses must be even more cautious. Hence, they should choose a hosting provider that offers full replication and backup of all your files and data. They must also offer disaster recovery features so that you can easily recover all your data in case of any disaster, such as earthquakes and floods.
Hosting QuickBooks on cloud enhances your work productivity by creating a flexible environment for all your accounting tasks on one common platform. Moreover, it also reduces capital and operational expenses with the ability of remote access.
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