The most common question that often strikes the small and relatively new business firms is whether to go for an in-house QuickBooks server or QuickBooks Hosting? Let’s understand the difference between the two first. In-house QuickBooks server is the setup that involves placement and installation of a massive server inside a company’s premise.
Hosted QuickBooks, on the other hand, is a remote service that can be accessed online without any installation at user’s premise. The functionality offered by both is the same. The only difference is who hosts it.
Now, let’s measure the two options for feasibility and convenience:
Small Business Requisites
Small business firms have limited business dimensions and possess a small number of employees and clients. Thus, too extensive needs for storing and managing online accounting information might not arise. Such enterprises can best match their accounting model with QuickBooks hosting as they can start off small and plan scalable expansion as and when the need arises.
Trouble Associated with QuickBooks Issues
The keynote feature of hosted QuickBooks is that the complete setup and its maintenance is the responsibility of the service provider. Setting up your own in-house QuickBooks server, on the other hand, would take up dedicated resources for complete installation. Experts are needed to get the things in order so as to carry out the seamless functioning of QB software.
Storage of data on backup servers is essential since digital devices may blow up any time either by natural disaster or through any human mishap. With QuickBooks hosting, it is the responsibility of the hosting provider to keep your data safe and to provide you with a complete backup of your data as and when you demand of it.
In-house setup, on the other hand, needs installation of massive servers at various locations so that you can extract data from a backup server in the event of any calamity. With this type of setup, you are solely responsible for keeping a backup of your data safely. For small needs, this is too much to invest in.
This is why hosted QuickBooks is the first choice for small and medium scale business professionals.
Time and Money Saving Factor
QuickBooks hosting saves your efforts along with your valuable time and money. You need not install the bulky server and hire IT Experts to tackle the issues of QuickBooks software and its setup. All that the clients need here is to pay a monthly rent and they can continue with seamless functionality of their QuickBooks software in remote access mode.
Thus, unless client requirements are too massive, users generally don’t go for the hefty investment of time and money involved in setting up the entire multi-user, mobile accounting functionality in-house.
99.995% Uptime and 24×7 Customer Support
Providing 99.995% uptime requires a lot in terms of hardware and technical experts. The key revolves around directing the data and operability through some other server if the main server crashes or is under maintenance. Since hosting providers serve a massive client base, they have all such setup installed and they easily make the connections for delivering 99.995% uptime.
Moreover, any issues can be dealt with by their support team which is available 24×7. Those opting for the in-house server setup have to look after these functionalities for themselves which again is a critical and tiring task to commit to.
The above analysis clearly states that in-house server setup is purely an unfeasible and inconvenient option for the individual accountants and accounting teams in small and medium scale business firms.
Thus, QuickBooks hosting is the best way out! For larger firms, however, a cost-analysis can be done to check the feasibility of comprehensive server setup on premise.