QuickBooks is certainly among the giants in the accounting software arena. For small and medium businesses, QuickBooks has been revolutionizing the way the accounting operations are delivered. Over the years, this software has earned a great fans following because of its error-free and hassle-free contribution in increasing the productivity.
But, there is another face of the coin as well. There are businesses that are continuously suffering the stress and struggle with QuickBooks usage. Forget about the productivity enhancement, a few mistakes can cause QuickBooks create a mess of the accounting. When mistakes are part of accounting, they spell as blunders for business. Nothing less.
Maybe the number of such struggling businesses is very small or even negligible, but that does not mean that the issue is worth considering. It was assumed that QuickBooks is not able to serve a certain class of businesses, but a dedicated analysis of business (struggling with QuickBooks) brought some interesting results. The accounting issues were mostly because of the methods adopted to use QuickBooks and ‘resolvable’. So, here is a list of the QuickBooks blunders that are tormenting businesses, along with their solutions.
Insensible Version Choice:
When it comes to differentiating the different versions of QuickBooks software, many businesses have a common state of mind – ‘they are more or less the same’. This state of mind can invite the trouble for business. The choice of versions shapes the operational methods for accounting. Fumbling with the choices means disturbing the accounting operations and some unwanted results.
Solution: On the top, QuickBooks has three choices for business – QuickBooks Desktop, QuickBooks Online, and QuickBooks Hosting. Analyze the factors, such as- size of your business, infrastructure available, number of users available, etc., to decide on the suitable versions. There is no harm in asking a support expert for help or reading out a blog or two to understand the most suited versions.
Going By Default Mode:
QuickBooks aims to support a maximum number of clients and its default settings are meant for that. However, each business has some idiosyncrasies and that requires a little tweak with the settings for optimized performance. Some users shy away from making these changes and compromise with the ‘by default’ settings. They end up meeting with some errors or doing several tasks manually. This can be very time-consuming. Eventually, it restricts the abilities of QuickBooks and users believe the QuickBooks is of no real help.
Solution: Take out some time to glance what QuickBooks has on offer in settings. There is no harm in going through the help manuals available. And you always have the option to reach the QuickBooks support.
Letting Inept Person Work on QuickBooks:
QuickBooks makers and promoters will always tell you that it has the simplest UI that is very friendly for the users. Most of the expert reviews will support that claim. But that does not mean a person with the dearth of accounting knowledge can meet all the ends for your accounting needs. Getting an unskilled employee to work on QuickBooks may not only ruin the accounts for the business, but the blame will rest on the software and you will never be able to reach the real cause.
Solution: This issue is usually faced by the businesses that are new to QuickBooks. So, it’s better to have an adequate training session for the accountants initially and be cautious with the new hiring. Try to hire the accountants who have experience of working on QuickBooks.
There is perhaps no any accountant who lets anyone reach the accounting books without prior permissions. But when these books are not paper-based and created over QuickBooks, a number of accountants can take privacy for granted. Accounting details are never meant to be disclosed to everyone. If you are not playing safe with users and password to limit the access, then you are just letting the details go public. The consequence of which is a huge loss for the business.
Solution: QuickBooks has some credible security and privacy features. You can use these features to keep your data and details safe and protected. So, always remember to set up the user access cautiously and never share your password.